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Home > General Business > Minutes 2024 Converse County Senior Citizen Service District January 8, 2024 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2024 President Tim Ricker called the meeting to order at 10:30 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Don moved to approve the minutes of December 11, 2023, Rita seconded, motion carried. Don moved to approve the Treasurer's report: CCB account, income: tax revenue; $454,522.85; interest $5,236.82; debits: $17,046.36; account balance: $3,954,672.32. Approved for payment: District #1323: Skogen Cometto, Bookkeeping $180.00; #1324 Brennin Clark, Website $323.85; #1333 Kathy Patceg, VPN Virus Software $104.90; CCAS #1332 January Allocation $125,000; #1334 CCAS December allocation balance due $124,875.00*; GHA: #1325 Casper Window and Door $8,816.00**; #1326 GHA Computers $1,969.95; #1327 Atlas Premier Copier $2,975.00; #1328 CNM Plumbing $5,157.75; #1329 CNM Plumbing $2,730.00; #1338 Casper Window & Door $1,600**; Riverside Plaza: #1330 Rapid Fire $28,079.00; #1335 Riverside Plaza $907.65; #1337 Comtronix $1646.02; void: #1331 and #1336. (*CCAS #1332, bank deposited check as $125.00; therefore, check #1334 was issued to get the total amount to $125,000 that was approved in Dec;) (** #1325 was approved at $10,416.00; however, that amount did not include an invoice for $1,600 that was overlooked; therefore, check #1338 was issued for $1,600 to bring the total of the two checks to $10,416.00.) I nvestments: CCB CD 100 - $512,809.25 CCB CD-101 - $517,605.70 CCB CD-102 - $1,034,747.46 CCB CD - 257 - $1,027,767.85 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $587,720.50 WYOSTAR - $577,572.90 R Rita seconded, motion carried. Don moved to keep the same officers through October 2024, Rita seconded, motion carried. Kathy, Rita and Lucile stated they did not intend to run for this Board at the election in November 2024. Updates: CCAS Casper Smith and Cheryl Schwartzkopf provided the following. Heather Hale is the new kitchen manager (cook) in Douglas, Linda McGuire will be the bookkeeper and Kristen Shaw will be the Douglas Site Manager. A site manager for Glenrock has not been named. Cheryl stated there are building issues with water leakage downstairs at the DSC and flooding issues plus wall movement in the basement of the GSC. Riverside I and II Laura Boynton stated the fire alarm and suppression projects are complete. The cooling system project in both units is in progress. She asked for a budget amendment using leftover project funds for painting of the pipes, removal of the trash compactor by Blackburn, and sidewalk repair for RS I. She will get bids and/or quotes. GHA: Bob McCormick reviewed projects. The generator is on hold until testing is done; GHA will need approximately $48,000 to fix siding issues. He is asking his board for approval and it may be a budget request for the next FY. He stated the wall and hallway between GHA and the Glenrock Senior Center need to be fixed as it is too steep and possibly could be a shared project. Lucile said it would be better for this project to be under one entity and not shared. DHA Kathy Johnson was ill so did not attend. She relayed that the elevator project should start soon. Rita moved to ratify the request of GHA to use leftover funds of up to $5,500 for the purchase of computers and a printer, Don seconded, motion carried. Lucile moved to approve the CY 2024 board meeting dates, Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Janaury Converse County Senior Citizen Service District February 12, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg (via conference call) and Lucile Taylor. Kathy moved to approve the minutes of January 8, 2024, Rita seconded, motion carried. Lucile moved to approve the Treasurer's report: CCB account, income: tax revenue; $691,550.12; interest $5,815.88; debits: $279.116.87, account balance: $4,372,921.45. Approved for payment: District #1339 CCAS Feb allocation $125,000; #1334 (in Jan minutes); #1349 Skogen Cometto bookkeeping $615.25; GHA: #1340 KONE $7,190.00; $1342 Atlas Stand $150.00; #1342 CNM Plumbing $7,500,00; #1343 CNM Plumbing $5,160.00; 1344 D&N Construction $1,300.00; #1345 Wy Blinds & Shutters $6,198.60; #1338 Integrity Electric (in Jan minutes); Riverside Plaza: #1346 Long Technologies $81,494.00; #1347 307 Disposal $647.70; 1348 Long Technologies $63,099.00; #1337 Comtronix (in Jan min) void: #1335 and #1336; Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $517,605.70 CCB CD-102 - $1,034,747.46 CCB CD - 257 - $1,036,694.26 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $590,403.08 WYOSTAR - $579,743.83 Lucile discussed possible language for the ballot question which would be: ORIGINAL QUESTION: "Shall the Converse County Senior Citizens Service District be authorized to continue with a maximum levy of 2 mills to be imposed on the taxable property of the district?" (Add); "The funds shall be used to provide services, remodeling, repairs and building updates to the senior centers. In addition, funds may be used as per WSS for repairs, building code updates, upgrades and remodeling for the senior housing units within Converse County." Lucile asked Karen Rimmer, County Clerk, to see if the Legislative Service Office would help with the language. Don moved to accept the Resolution from Converse County Bank insuring our deposits in excess of $250,000 for CY 2024, Rita seconded, motion carried. Updates: CCAS:, Casper stated a contractor was looking at the drainage that is causing seepage into the basement at the Douglas center; Ann Rex stated there was a need for additional transport vehicles; GHA and Glenrock Center: Bob McCormick, Della Snelling and Kristen Shaw (Douglas Site Manager) are looking at drainage issues for the walkway between Barber Appts and the Glenrock Senior Center. Bob stated they had 1 partial quote for $4900 from a structural engineer. Rita suggested the starting point of the covered walkway should be moved to alleviate slope and drainage issues. GHA's request for the following: Intercom system, $9,653.09 (work completed); 5 more new refrigerators $4,390.00; furniture for Common area $22,565.00; TV for Common Area $1888.94 (total $38,479.03) was tabled until the next meeting. Leftover funds from the door/window project would be used. There being no further business, the meeting adjourned at 11:11 a.m Rita moved to adjourn at 11:45 a.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District March 11, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:04 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of February 12, 2024, Don seconded, motion carried. Don moved to approve the Treasurer's report with an addition from February and to withhold payment on 4 invoices: CCB account, income: tax revenue; $343,826.04; interest $5,681.29; debits: $39,567.40; account balance: $4,402,861.38. Approved for payment: [added to Feb financials: Riverside Plaza U1337 Comtronix $1,646.02); District #1364 Kathy Patceg, print cartridges $60.89; #1366 Skogen Cometto Bookkeeping $400.00; #1352 CCAS Mar allocation $125,000.00; GHA: #1353 GHA (replaces Feb check to Kone) $7,190.00; #1354 Intercom $9,635.09; #1355 Cost Plus Void; #1356 Irwin's Furniture Void; #1357 Best Buy Void; #1358 GHA Window Blinds $324.84; #1359 GHA Showers $200.42; #1360 CNM Plumbing $5,185.00; #1361 CNM Plumbing $2,417.00; 1362 CNM Plumbing $7,947.10; #1363 Moser Energy $28,805.50 #1369 GHA Vyve Internet $11,230; CCAS #1367 CCAS Carpenter Bus Down payment $20,000; #1368 Carpenter Bus 2024 Bus $107,800.00; #1369 Carpenter Bus 2025 Bus $107,800.00; Riverside Plaza: #1364 Mario Builders $17,500.00; Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $517,605.70 CCB CD-102 - $1,034,747.46 CCB CD - 257 - $1,036,964.26 CCB CD - 466 - $1,855,689.02 WY CLASS 01-0038 - $592,898.72 WYOSTAR - $581,874.94 Lucile seconded, motion carrier. Ann Rex discussed the 2 busses for CCAS. She will need checks shortly to pay for the busses. Don moved to write checks now for both and have Ann hold the checks until delivery, Lucile seconded, motion carried. Ann Clement, Director of Programs, Alzheimer's Association, discussed expanding dementia services into Converse County. She is willing to meet with key community partners to discuss possibilities. Lucile stated the Senior District Board can help fund, but the program has to be offered through the senior centers due to WSS restrictions. The four (4) tabled invoices submitted by GHA from the last meeting were addressed. Tim asked if they were an emergency and Della said no. The invoice for the intercom system was approved. Della said she would withdraw the others and put them in the 2025 budget request. Lucile discussed the proposed wording for the ballot question at the Nov 2024 General Election. Rita felt the reference to the WSS is important so try to leave that language in the question. Lucile discouraged changing the ballot language as the district would have to adhere to the changes for the next 4 years. The proposed language will be forwarded to the County Clerk. GHA requested approval for Vyve internet services which will benefit them, the Glenrock Senior Center and surrounding homes. Don moved to approve the invoice and issue a check, Kathy seconded, motion carried. There being no further business, the meeting adjourned at 11:25 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District April 8, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Rachel Nelson was introduced as the Glenrock Site Manager for the Glenrock Senior Center. Kathy moved to approve the minutes of March 11, 2024, Rita seconded, discussion: Don said that the minutes should include that Tim would talk to KKTY radio about sharing our successes; motion carried. Don moved to approve the Treasurer's report for March: CCB account, income: tax revenue; $584,180.14; interest $6,158.09; debits: $598,055.82; account balance: $4,395,143.79. Approved for payment: District #1371 CCAS April Allocation $125,000.00; #1376 Skogen Cometto Bookkeeping $427.50; GHA: #1372 CNM $4,105.00; #1373 CNM $5,195.00; #1374 Vyve $11,230.00; #1369 GHA/Vyve $11,230.00; #1375 CNM $14,850.00; Riverside Plaza: #1370 ABC Siding $130,000.00; Checks approved in March: #1367, 1368, 1369. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $522,186.86 CCB CD-102 - $1,042,486.80 CCB CD - 257 - $1,036,964.26 CCB CD - 466 - $1,855,689.02 WY CLASS 01-0038 - $595,554.79 WYOSTAR - $583,957.07 Lucile seconded, motion carried. General discussion items: CCAS reported they had ordered 55 of the Personal Emergency Response System (PERS) items to provide to seniors and to have on hand. Cindy Porter, CCAS Board, stated the attendance at senior happenings, including meals, has increased tremendously. Della, GHA, stated the screens will be installed soon. Don suggested that it would be nice if the center had wheel carts to loan out. Lucile said that candidate filing for the Special District board will happen in August for names to be on the General Election ballot, which will also include the question if the special district should continue for four (4) more years. There being no further business, the meeting adjourned at 10:32 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District May 13, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of April 8, 2024, Don seconded, motion carried. Rita moved to approve the Treasurer's report for April: CCB account, income: tax revenue; $403,702.15; interest $6,116.20; debits: $160,807.50; account balance: $4,644,154.64. Approved for payment: District #1384 CCAS May Allocation $125,000.00; 1383 Skogen Cometto Bookkeeping $265.00; CCAS #1385 TDS $654.72; #1386 High Country Healthwatch $2,435.00; GHA: #1377 CNM $5,060.00; #1378 CNM $5,160.00; DHA #1379 Caya Const $59,535.00; Riverside Plaza: #1380 Don's Mobile Carpet $16,122.00; #1381 ABC Siding $67,200.00; #1382 ABC Siding $65,300.00. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $522,186.86 CCB CD-102 - $1,042,486.80 CCB CD - 257 - $1,042,486.80 CCB CD - 466 - $1,855,689.02 WY CLASS 01-0038 - $598,137.57 WYOSTAR - $586,040.07 Discussion: Rita asked if the Lifelines could come from the CCAS allocation and Lucile stated they could, but the options and decision were left up to CCAS. Kathy stated our credit card will be cancelled as we are not using it. Everyone voted to approve the change requested by Douglas Housing Authority to do the parapet now using the elevator funds. The elevator funds will not be needed until FY 25 and will be included in that budget. Kathy will submit a revised budget request. Lucile seconded, motion carried. The FY 25 budget requests were discussed. Kristen Shaw, CCAS, requested removal of the $8,000 for trees. Kathy Johnson, DHA, stated the door request is for 1 door on the storage closets and 1 or 2 doors on the other closets in each apartment. The number of doors varies among the apartments. She also discussed the gadgets to put out stove top fires. Don moved to approve the purchase of Lifelines by CCAS, Rita seconded, motion carried. This board will hold a budget work session on Monday, May 20, 2024 at the Douglas Senior Center. There being no further business, the meeting adjourned at 11:45 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District June 10, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Luciie Tayior. Kathy moved to approve the minutes of May 13, 2024, Don seconded, motion carried. Lucile moved to approve the Treasurer's report for May: CCB account, income: tax revenue; $408,151.81; interest $6,508.20; debits: $279,531.72; account balance: $4,779,282.93. Approved for payment: District #1389 CCAS June Allocation $125,000.00; CCAS #1390 Van, Glenrock $88,135.00; GHA: #1394 CIIVI $5,220.00; #1395 CNM $15,304.00; DHA #1393 Caya Const $59,535.00; Riverside Piaza: #1391 Long Technologies $12,365.00; #1392 Long Technologies $58,892.00; Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $522,186.86 CCB CD-102 - $1,042,486.80 CCB CD - 257 - $1,046,142.10 CCB CD - 466 - $1,874,220.49 WY CLASS 01-0038 - $600,813.22 WYOSTAR - $588,158.63 Don seconded, motion carried. Discussion: The transition of invoices for the next FY was discussed. It was decided that if the invoices were presented timely and carried a date of July 1 or later, they could be processed at the July 8th meeting. This should help with down payments or other invoices on FY 25 projects. Otherwise, the normal procedures will be followed. Rachel stated that CCAS is receiving a steady supply of the Lifelines for new customers. Casper stated he will get with Kristen about the architects' delays in getting a design for the additions to the Douglas Sr. Center. Lucile said that $16,646 has already been paid for this project. Cheryl suggested repainting the Douglas center. She passed out the plans for the Glenrock Center's hallway that connects to Barber Apartments. Lucile asked if CCAS's minutes could be distributed to the Senior Citizen Service Board members. Don asked how many attended the Alzheimer's informational meeting and could he get the notes? Casper said Kristen attended and he will see if she took notes. There were about 18 who attended the meeting The changes in meals at both senior centers were discussed. Originally, the board thought they could serve the same meals at both centers, but the taste of each center varies from the other center, so that didn't work well. Overall, everyone had compliments on the food at both centers. There being no further business, the meeting adjourned at 11:08 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District July 8, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:19 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Rita moved to approve the minutes of June 10, 2024, Don seconded, motion carried. Lucile moved to approve the Treasurer's report for June: CCB account, income: tax revenue; $276,741.65; interest $6,324.66; debits: $293,194.00; account balance: $4,769,175.04. Approved for payment: District #1415 Skogen Cometto Bookkeeping $212.50; #1416 Douglas Budget PHA $544.00; #1417 USPO Rent $84.00; CCAS # 1400 Allocation $125,000.00; #1401 Freezer $9,152.84; # 1402 CCAS Link Proj $6,279.84; #1403 Link Proj $8,000.00; #1404 Link Proj $3,000.00; GHA: #1396 CNM $12,500.00; #1397 CNM $5,170.00; #1398 CNM $8,980.00; #1399 CNM $1,380.00; #1411 ABC Seamless $76,235.00; #1412 Cost Plus $4,390.00; #1413 Cost Plus $13,508.00; #1414 Kone $49,190; Riverside Plaza: #1405 R Stones Electric $240,230.75; #1406 Paquette Family $6,800.00; #1407 Casper Cameras $3,753.75; # 1408 Casper Cameras $3,768.75; # 1409 Stoner Lawn $11,250.00; #1410 Cogar Mechanical $49,150.00. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $526,859.36 CCB CD-102 - $1,050,369.71 CCB CD - 257 - $1,046,142.10 CCB CD - 466 - $1,874,220.49 WY CLASS 01-0038 - $603,418.60 WYOSTAR - $590,319.61 Don seconded, motion carried. Don moved to approve the Audit Request Response for Riverside Plaza #1, Rita seconded, motion Don moved to approve the Audit contract with PMCH for FY 24 as submitted, Rita seconded, motion Don moved to approve the bookkeeping services contract for FY 25 with Skogen Cometto & Assoc with the one item struck as they don't submit that report, Rita seconded, motion carried. Don moved to approve the additional FY 25 funds for Converse County Aging Services, roofs for both centers, $119,000.00. Kathy seconded, motion carried. Don moved to adopt the FY 25 budget with the additional $119,000 in funds for CCAS, Rita seconded, motion carried. The adopted budget with signatures is attached. Rita inquired about the justification for the CCAS allocation. Lucile stated that was still needed, but financial reports were needed. A financial report was submitted by CCAS for May 2024, but prior to that, they weren't available in an acceptable format. This board needs a specific report on what the $125,000 funded in the previous month. There is an additional $75,000 per month in allocation, but that cannot be accessed until there is justification by CCAS. A discussion followed about opportunities to let the public know of what has been accomplished with the tax dollars. Ideas were WSF float, pass out brochures, articles in the newspaper, and do a mailing with pics of the most popular updates. Tax dollars CANNOT be spent to state vote "Yes", it can only be informational. Kim Hiser inquired about busses. Cheryl Schwartzkopf stated that they needed some information from Ann Rex. A restricted budget of $300,000 was included by Lucile in CCAS' FY 25 budget request pending a discussion with CCAS. Kelly Sishc discussed her concern with tax dollars going to a private business. To everyone's knowledge, that is not happening. There being no further business, the meeting adjourned at 10:52 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District August 12, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of July 8, 2024, Don seconded, motion carried. Lucile moved to approve the Treasurer's report for July: CCB account, income: tax revenue; $236,758.40; interest $6,101.32; debits: $698,586.09; account balance: $4,313,448.67. Approved for payment: CCAS #1419 Allocation $125,000.00; #1420 Additional Allocation $75,000; #1421 Hallway Link $13,233.50; #1422 Landscape $4,000; #1423 MySenior $5,000; #1424 Garage $3,000; Riverside Plaza: #1425 Cogar Mechanical $49,150; #1426 7 Stones Electric $118,285.35; #1427 Asphalt Doctors $5,413.61; #1428 Sage Landscaping $7,000; #1429 Paquette Family $6,800.00; #1430 Casper Cameras $3,753.75; #1431 Cogar Mechanical $35,345; RP 2: #1433 Casper Cameras $3,768.75; #1434 Asphalt Doctors $2,757.68; # 1435 MAC Equipment $42,900; DHA #1437 Caya Const $330,000; #1438 Marlo Builders $65,000; GHA: #1431 Irwin's $14,000; #1432 Short Power $351.49. Voided checks: #1418; Stopped payment #1381 ABC (wait until project is complete and approved, then reissue). Additional Check: #1439, CCAS Grant for $350,000. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $526,859.36 CCB CD-102 - $1,050,369.71 CCB CD - 257 - $1,055,401.17 CCB CD - 466 - $1,874,220.49 WY CLASS 01-0038 - $606,126.99 WYOSTAR - $592,530.80 Kathy received 3 additional invoices from CCAS. CCAS will pay those from their allocation. Lucile cautioned everyone to complete the information on the perjury stamp as that is the responsibility of the agency that requested the service or product. She suggested if they were not complete when submitted, then no payment should be authorized. Rita moved to approve the additional $17,000 budget request of Douglas Housing Authority for drop-in sinks to be installed, Kathy seconded, motion carried. The additional funds will come from unspent funds or the reserves. Cheryl Schwartzkopf, CCAS Board of Directors, provided financial statements and stated they would provide them monthly. She also requested a $350,000 grant to sustain them financially while they get a handle on their financials, lack of grant income and other concerns. Lucile reiterated the importance of providing information as to the expenses covered by the allocation which has been approved and increased by $75,000 to $200,000 monthly. Lucile moved to authorize the $350,000 grant, Don seconded, motion carried. Funds will come from the Reserve Fund. There being no further business, the meeting adjourned at 11:15 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District September 9, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:03 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor (via conf call). Kathy moved to approve the minutes of August 12, 2024, Rita seconded, motion carried. Don moved to approve the Treasurer's report Aug: CCB account, income: tax revenue, $147,7336.63; interest $4,968.83.00; debits: $1,252,069.09; account balance: $3,242,890.54 Approved for payment: District #1440 Skogen Cometto Bookkeeping $396.55; #1450 Skogen Cometto Bookkeeping $1, 018.70; CCAS #1441 Allocation $200,000.00; #1442 Generator $76,694.10 #1443 Douglas Garage $3,000.00; #1444 Barber Apt Link $7,627.50; DHA #1447 Washing Machines $8,205.00; GHA #1448 CNM $7,000.00; #1449 CNM Thermostats $34,000.00; Riverside Plaza: #1445 ABC Seamless $67,200.00; #1446 7 Stone Electric $71,777.00; Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $526,859.36 CCB CD-102 - $1,050,369.71 CCB CD - 257 - $1,055,401.17 CCB CD - 466 - $1,894,297.76 WY CLASS 01-0038 - $608,835.17 WYOSTAR - $594,930.42 Rita moved to approve the F32 Survey report, Tim seconded, motion carried. Don moved to approve the Annual Report Summary which requires us to have an audit, Rita seconded, motion carried. Kathy stated that it may be time to hire a bookkeeping firm to do the tasks she currently does. With the addition of the housing units, the workload has increased. Our current bookkeeping firm (Skogen Cometto), Leonard Holler and Lucile were discussed as options. Della asked to remove the emergency generator request for Glenrock Housing Authority until more information is available. Don asked Tim if he could get the PSA done with the Radio Station about the projects this board has funded. Lucile will get with Matt about a flyer. Kathy moved to go into Executive Session per WSS regarding the purchase of land, Don seconded, motion carried. The regular meeting reconvened at 11:13 a.m. Lucile moved to authorize Tim, Don or Lucile to act on behalf of this Board in making an offer on the land that is in the best interest of the special district, Kathy seconded, motion carried. All board members were in agreement to pursue. There being no further business, the meeting adjourned at 11:20 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District October 13, 2024 Glenrock, Wyoming Pesident Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Don moved to approve the minutes of September 9, 2024, Rita seconded, motion carried. Lucile moved to approve the Treasurer's report for September: CCB account, income: tax revenue; $265,554.72; interest $4,106.17; debits: $488,858.89; account balance: $3,023,692.54. Approved for payment: CCAS #1451Medical Alert $6,000; #1452 Generator $1,500; #1453 Glenrock Wall $3,200; #1454 Douglas Garage $2,422.50; #1455 Glenrock Wall $550; #1456 Tree removal $2,250; #1457 Hall Ramp Asbestos $390; #1458 Oct Allocations; DHA #1463 CAYA Stucco $192,000; #1464 Chris Edmunds Parking Lot $11,384; #1466 CAYA Roof Drain $25,000; GHA: #1459 Gary's Locksmith door handles $11,132; # 1460 CNM Heat Pumps $106,600; #1461 CNM Thermostats $3,145; #1462 Montana Shed $8,815.97: Special District: #1467 CC Treasurer, Tax Refund $2,269,022.94; # 1468 PMCH Partial Audit $15,000; Voided checks: #1465; Investments: CCB CD 100 - $532,555.66 CCB CD-101 - $531,573.67 CCB CD-102 - $1,058,312.23 CCB CD - 257 - $1,055,401.17 CCB CD - 466 - $1,894,297.76 WY CLASS 01-0038 - $611,412.03 WYOSTAR - $597,151.17 Don seconded, motion carried. Lucile discussed cashing in the older two CDs at CCB to meet upcoming expenditures. Kathy will get with CCB to check out the logistics. Bruce Jones discussed possible funding needed for plumbing issues found in the apartments at Irwin Towers. The cost could be around $1,000 per unit and there are 49 units. A question was asked if HUD could possibly fund this project. Don moved to set aside $49,000.00, Kathy seconded, motion carried. The funds would come from the reserves. This Board's purchase of the Todd Taylor property was discussed. The walk through will be October 24, 2024. Ideas for usage were put forth. The property is being conveyed to CCAS. Cheryl Schwartzkopf said that Tara Davidson from Douglas and Joleen Warren from Glenrock are the two new CCAS board members. Della said that GHA is asking for new bids on their emergency generator project. Don provided the Resolution that the Clerk's Office and Commissioners will initiate after the election which generally restates the outcome. There being no further business, the meeting adjourned at 11:00 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District November 14, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen (via conference call), Rita Redig, Kathy Patceg and Lucile Taylor. Guests present (new board members taking office); Carolyn Lehner, Cindy Sheridan and JB Wollen. Don moved to approve the minutes of October 14, 2024, Kathy seconded, motion carried. Rita moved to approve the Treasurer's report for October: CCB account, income: tax revenue; $230,367.03; interest $2,494.23; debits: $488,858.89; account balance: $615,141.39 Approved for payment: CCAS #1469 Hall ramp $28,248.25; # 1470 Hall Wall stabilization $440.80; #1471 Hall Ramp $969.00; #1472 Hall Ramp $1,522.58; #1473 Douglas Garage Design $1,000; #1474 Glenrock Wall Stabilization $33.50; #1475 High Country Monitors $1,104.30; #1476 All Service Generator $7,464.53; #1477 My Senior $5,000; #1478 Bus Security Cameras $5.30; #1479 Allocation $200,000; DHA None; Riverside Plaza: #1485 Hot water pumps $2,182.00; #1484 Hot Water pumps $6,560.00; #1486 Stones Retaining Wall $2,125.47; GHA: #1480 Log Replacement $3,913.75; # 1481 Carpet Commons Area $18,117.50; #1482 Kone Elevator $49,190; #1483 Pneumatic Thermostats $13,771; Special District: None: Voided Check #1428 Sage Landscaping $7,000. Investments: CCB CD 100 - $532,555.66 CCB CD-101 - $531,573.67 CCB CD-102 - $1,058,312.23 CCB CD - 257 - $1,064,844.84 CCB CD - 466 - $1,894,297.76 WY CLASS 01-0038 - $613,951.82 WYOSTAR - $599,487.51 Lucile seconded, motion carried. The Board provided info to the new board members about the history of the mill levy, True-Up to the oil and gas industry, and the $4 million required to be earmarked for funding the senior housing units. The $4 million went away after the general election on Nov 5th, but our auditors will still have to account for it as of July 1, 2024. Rita moved to approve the Treasurer's report pending the request of Riverside Plaza to have the Special District pay 3 invoices ($10,867.47) that were not in the budget, Lucile seconded, motion carried with Don opposed. Note: funding for the Riverside Plaza projects will come from the checking account that had excess tax revenue of over $2 million for October. In addition, the payment for the land purchase will come from the checking account as opposed to cashing in a CD as previously planned. Rita stat ed that an assisted living is very much needed and for the others to be aware of that and try to find a solution. Don moved to accept the FY 24 Audit from PMCH, Rita seconded, motion carried. Reports: GHA: Della stated many projects have been completed and others are moving along. No further news on the generator. The parts for the elevator are in, but it will wait until spring due to residents' access. Riverside Plaza: Laura provided information on the request to pay 3 invoices that were not in the budget. She also said many projects were complete. (The SD Board approved payment of the invoices.) CCAS: Kristen said the compaction for the hallway has been completed and discussed other projects. The new board members, Carolyn Lehner, Cindy Sheridan and JB Wollen, took their Oaths of Office. Election of officers will be held at the December meeting. There being no further business, the meeting adjourned at 11:01 a.m. Tim Ricker, President Lucile K. Taylor, Secretary

Converse County Senior Citizen Service District Our Mission The mission of the Converse County Senior Citizens Special District is to assist and support the Converse County Aging Services in improving the lives of older adults through caring services with opportunities for social interaction, recreation, basic support and needs services, education, volunteerism and community activism. Our mission for the senior housing units is to ensure that the housing facilities are kept up-to-date for safety concerns and remain as affordable, low income housing in Converse County. Home: Welcome Our Vision Our vision is to assist the Converse County Aging Service in enabling older adults to engage, enrich and empower their lives. Our vision for the senior housing units is that they remain an attractive, safe, and viable source of affordable housing. Home: Our Vision History A request to form this special district and put the question on the ballot was formally adopted by the Board of Converse County Commissioners on April 17, 2018. The formation question was submitted to the voters at the Primary Election in August 2018. The formation of the district was approved by the voters at the Primary Election. At the General Election, qualified residents submitted a nomination for election and those names appeared on the November General Election ballot. At that election, five trustees were elected. At their first Board meeting, the newly elected trustees drew for lots on their terms of office with 3 (three) trustees serving 2 (two) year terms and the other 2 (two) trustees serving 4 (four) year terms. 2018 Election Results on Formation Ballots cast: 3723 Ballots Yes: 1779 Ballots, No: 1609 Under votes: 334 (voters did not mark an oval) Over votes: 2 (voters marked both ovals) Wyoming State law requires a re-submission of the question for continuing the district two years after the initial question. Therefore, at the General Election on November 3, 2020, the question was put on the ballot. 2020 Election Results on Continuing the district Ballots cast: 7010 Yes : 4516 No : 1742 Under votes: 748 (voters did not mark an oval) Over votes: 4 (voters marked both ovals) Home: History Bylaws Read More About Bylaws Home: Bylaws Minutes Read More About Minutes Home: Minutes Financials Read More About Financials Home: Financials Tim Ricker, President Don Luhrsen, Vice President Learn More About Board Members Home: Team Members Vist Site Map Vist Accessibility Statement Home: Site Map Home: Contact Us Home: Subscribe Form

Meet Your Board: Team Members Home > Meet Your Board The district was established on August 21, 2018 in the Primary Election. Board Members where voted on November 6, 2018, the Board shall be a 5 member board. At the first meeting the new Board had to draw for lots to see which 3 members will serve a 2-year term and which 2 members will serve a 4-year term. Tim Ricker, President Elected/Appt: 11/8/2022 Expires: 11/2026 Phone: 307-351-5720 Email: timricker25@yahoo.com Converse County Senior Citizen Service District's Board Don Luhrsen, Vice Pesident Elected/Appt: 11/8/2022 Expires: 11/2026 Phone: 585-654-4884 Email: Saddleworn@hotmail.com Converse County Senior Citizens Service District PO Box 584 Douglas, WY 82633 Board of Directors Meet Your Board: Time Ricker, President Meet Your Board: Lucile Taylor, Secretary Meet Your Board: Kathy Patceg, Treasurer

Home > Policies and Procedures > Board Policy 1030 - Officers of the Board Board Policy 1030 Officers of the Board Reference: WY Stat § 18-15-109. Selection of officers of board of trustees; quorum; trustees not to be interested in contracts, work done or property purchased by district. (a) Annually, not later than December 1, the board of trustees shall choose from their number a president, a treasurer and a secretary of the district. The Board shall, at its November meeting following the General Election, select from among its members a President, Vice-President, Treasurer and Secretary. Duties of the Officers: The President of the Board shall preside at all meetings of the Board as the Chair, and shall have the power to appoint committees, to call special meetings of the Board, and to perform such other duties that are usual and prescribed by law to this office. In the absence of the President, the Vice President shall preside at all meetings of the Board as the Chair and shall be authorized to perform the duties assigned to the President during his/her absence. The Secretary shall be responsible for keeping and certifying for the Board such reports and records as required by law. The Secretary is not required to be bonded. In the absence of the President and the Vice President, the Secretary may preside at a meeting of the Board as the Chair and shall be authorized to perform the duties assigned to the President during his/her absence. The Treasurer shall be responsible for the safekeeping of the District's funds and for the preparation of all financial reports required by law. The Treasurer shall be bonded in an amount as required by law. In the absence of the President, the Vice President and the Secretary, the Treasurer may preside at a meeting of the Board as the Chair and shall be authorized to perform the duties assigned to the President during his/her absence. Board Policy 1030 - Officers of the Board: About Us

Home > Page of Budget Requests Converse County Senior Citizen Service District's Page of Budget Requests 2024 Budget Requests Senior Citzen Board Read More About Senior Citzen Board Request Converse County Aging Services Read More About CCAS Request Housing Riverside Two Read More About Housing Riverside Two Glenrock Housing Authority Read more about Barber Appts Request Read More About Housing Riverside One Douglas Housing Authority Read More About Irwin Towers Request Housing Riverside One Page of Budget Requests

Home > ByLaws > Article ll - Board Of Trustees ARTICLE II - BOARD OF TRUSTEES 1. The Board of Trustees shall operate and manage the District so as to comply fully with the terms and provisions of W.S. 18-15-101 through 18-15-111. 2. There shall be one (1) meeting a month to be held on the second Monday of the month rotating between Douglas and Glenrock with a minimum of 10 meetings per calendar year. Meetings shall be held in accordance with W.S. 16-4-401 through 408. Special meetings, emergency meetings and work sessions for any purpose(s) as described in the meeting notice may be called by the Board. A special meeting, emergency meeting or work session shall be held in accordance with Wyoming State Statutes. 3. At their meeting in January, the Board of Trustees shall adopt the meeting dates for the Calendar Year. 4. An annual meeting shall be held on the second (2nd) Monday of November each year and pursuant to W.S. 18-15-109, the Board of Trustees shall elect a President, Vice- President, Secretary and Treasurer. 5. To enter into an Executive Session, a trustee will make a motion stating a valid reason to enter into an Executive Session. 6. No meetings shall be conducted by electronic means or any other form of communication that does not permit the public to hear, read or otherwise discern discussion contemporaneously. 7. Members of the Board of Trustees may attend meetings on a conference call or other electronic means. 8. It shall be the duty of the Board of Trustees to hear and act on all complaints and initiate disciplinary action for the infraction of these Bylaws. 9. The Board shall have the authority to appoint committees for special assignments to aid them in their duties. All committees shall act in accordance with Wyoming State Statutes. Article II - Board Of Trustees: About Us

Home > ByLaws & Handbooks BYLAWS & Handbooks of Converse County Senior Citizen Service District ByLaws: Info Article I - Special District Read More About Article l Article II - Board of Trustees Read More About Article ll Articles III - Converse Country Senior Citizen Service District Officers Read More About Article lll Articles IV - Vacancy Read More About Article lV Articles V - Complaints, Disciplinary Actions Read More About Article V Articles Vl - ByLaws Read More About Article Vl Wyoming Special Distrist Handbook Read More About Wyoming Special Distrist Handbook Read from PDF Version Read PDF Version ByLaws: Articles

Home > General Business > Minutes 2019 Converse County Senior Citizen Service District's Minutes 2019 Converse County Senior Citizen Service District Board Douglas Court House Basement January 14, 2019 – 9:00 AM Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates The meeting was called to order at 9:00 AM. Ron read the minutes from the last meeting. Tim made a motion to accept minutes as read. Motion seconded by Bill. All in favor motion passed. Kathy reported that there is no treasurer report as no funding is available at this time. County Clerk Lucile Taylor advised that we talk to the Senior Citizens Board about paying for our public meeting advertisements. Matt Adelman from newspaper said they would carry the advertisement bill each month until we get funding, however, they will charge us $0.50 each month. Ron did not want the board to take the bill to the Senior Center Board. He advised he will pay the bill and get the receipt to Kathy. He will be reimbursed when funding is available. A motion was made to accept treasurer report by Bill and seconded by Tim. Motion passed. Discussion on Bylaws: Kathy took the Platte Country Bylaws and copied what they had and changed wording from Platte County to Converse County. Some changes were made to meet Wyoming State Statute. As State Statute requires we are elected and then decide who will serve 2 years and who will serve 4 years. Under Board of Trustees, State Statute 16-4-401 through 408 will replace the current verbiage. Under Board of Trustees, Part 3, all Wyoming Law references will be changed to Wyoming State Statute. In Board of Trustees, Part 5, it was decided to omit last sentences pertaining to an ordinance. Kathy changed grammar under the secretary duties to read that the Secretary will take minutes at all meetings. Kathy advised that under Treasurer Duties it is required that the Treasurer be bonded. Kathy will need to find out how to get bonded. The Board decided to keep Article 5 as written. Tim brought up changing Article 1 part 2 to read the purpose of the District will be the preservation and protection of Senior citizen programs and approval of funding by the senior board for such projects. Ron read state statute and determined that we follow Wyoming State Statute. Kathy emailed out Wyoming State Statute, amended Bylaws, and reminders of the meeting. Tim made a motion to accept the Bylaws as discussed with the understanding that amendments may need to be made. Motion seconded by Bill. Discussion: Kathy thought maybe we should wait until training is available. Kathy will forward the Bylaws to the County Attorney for review. Board voted and passed motion. Kathy advised that Wyoming State Statute requires this Board to have at least 10 meetings a year and that a date should be decided upon. After discussion, Joanne made a motion to hold the meetings on the second Monday at 10 AM in alternate locations. Motion seconded by Kathy. All in favor, motion carried. Ron will set up meeting at the Glenrock Library and Tim will take care of setting up meetings in the Community Room at the Court House in Douglas. Additional business: Ron suggested asking for operational funding from the County Commissioners as a loan at 2% until the Mill Levy comes through. The Board needs to determine what is needed and then go to county commissioners and ask for startup funds. Such funds are opening a checking account, advertising, purchase of recorder, computer, etc. Ron added that the Board should ask for an office for the filing system and public notices. Ron will make a list of needs and he and Tim will meet with the Commissioners for the request. Respectfully Submitted, Billy Canaday Minutes read and approved 2-11-19 January Converse County Senior Citizen Service District Board Glenrock Library February 11, 2019 – 9:00 AM Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates The meeting was called to order at 10:00 AM. Bill read the minutes from the last meeting. Kathy made a motion to accept minutes as read. Motion seconded by Joanne after discussion of the name of the group. The name to be changed to Converse County Senior Citizens District Board. All in favor motion passed. Bylaws acceptance discussion Kathy checked with Quentin and no changes where needed. Ron made motion to accept and seconded by Tim. Motion passed. Tim talked about the County Commissions loan of $360,000 to be used for $321,000 for back taxes for Converse County Aging Services and $39,000 for startup funds only for this board. Interest rate will be 2% and payment schedule in 6 equal payments beginning January 2020 distribution and ending June 2020 until note is paid including interest. The County Commissions will deduct from loan to pay the IRS. The loan can be paid off with no penalty. All parties must sign and will be taken back to Lucile. Motion made to accept by Kathy and seconded by Joanne. Motion passed. Groups wanting access to the money must follow proper protocol to receive monies. What group or groups will be allowed to access this money? Are there nonprofit organization that can access this money or who? These questions will be answered with District training. Future training will help guide board by telling what can be done with the money. Kathy will set up a time of training. Discussion of what time of day can training take place. Tax ID, Post office box in Douglas, office space is still to be determined. We will look into where space can be used. Training will help determine where space can be available. Kathy will get a clean copy of bylaws with space for Notary. Will wait for training to determine what to do. We will sign a copy and if a Notary is needed, we can do it again. Bank account will be in Converse County Bank and they will do the Notary if necessary. Converse County Bank will be used with two names. Kathy and Joanne will be on the account. When attending different board meetings there should not be any discussion about this board. The other boards need to come to our meetings to make requests. There will be a spokesperson and that will be Chairman Tim Ricker. Other boards will come to this board to have their agenda heard at meeting. The next meeting will be March 4th Monday. Kathy bonding should be $5000.00 and tax ID will be taken care of. P.O. Box will be a small box for $28.00. Motion to adjourn by Tim and Seconded by Joanne and motion carried. Respectfully Submitted Billy Canaday Approved 3-4-2019 February Converse County Senior Citizen Service District Board Converse County Community Room March 4, 2019 Members Present: Tim Ricker, Bill Canaday, Kathy Patceg and Ron Yates. Joanne Desmarais was not present. Meeting called to order at 9:15 Reading of the Minutes: Kathy read the minutes. A motion was made to accept the minutes with the correction of the name of the Senior Center. Motion seconded, all in favor, motion passed. Financial Report: Kathy and Tim will go over to Converse County Bank after the meeting to set up a checking account. Kathy is working on the sales tax application. Kathy visited with Joel Schell, County Treasurer and Julie Melder, Accountant. Ms. Melder currently does the audits for the Glenrock Hospital District, so she is familiar with Wyoming State Statute requirements. Kathy will invite Joel Schell to the next meeting to discuss financial issues. New Business – Request by Senior Housing: Guests, Laurie Seipel, Stephanie Hagemann and Brad Sishc from the Riverside Plaza I and II were recognized. They questioned funding possibilities. They explained that Riverside Plaza I was built prior to the requirements of a fire sprinkler system. Guest, Casper Smith discussed the need for a new generator for the Douglas Senior Center. Mr. Smith will get cost estimates for a new generator. Bill suggested that there should be more than one local contractor who fixes generators and it is important to also include a maintenance plan. New Business: There was a discussion about who to go to if there is an emergency in the senior centers, such as, heating and cooling etc. It was stated that a request would go to the Commissioners until funding is available to the District Board. There was discussion on the possibility of the District Board meeting with the Converse County Aging Board to look at a Memorandum of Understanding. Platte County developed a Memorandum of Understanding with their senior center. Kathy will email that agreement to all our Board for review. It was decided that we would have a work session with the Aging Board. Mr. Smith was given a copy of the Platte County Memorandum of Understanding and asked to look at it for discussion. A schedule of the meeting dates and times was handed out to the Board and copy given to Mr. Smith. This schedule will be published. Schedule dates were discussed to determine if any members had a conflict. Bill moved to accept the schedule with a change of November 11th to November 18th. Motion was seconded by Ron. Motion passed. Kathy advised that there will be District training on Wednesday May 8th at 4:30 PM at the Glenrock Library. The Glenrock Hospital District and Glenrock Cemetery District will also attend the training. Kathy will get information to the paper. Ron made motion to adjourn and seconded by Bill, motion passed. Respectfully submitted, Bill Canaday March Converse County Senior Citizen Service District Board Converse County Community Room April, 2019 No meeting in April 2019. April Converse County Senior Citizen Service District Board Douglas Court House May 13, 2019 Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais and Ron Yates Members Absent: Kathy Patceg Others Present: Nancie Fink, Russ Broderdorp, Bob McCormick The meeting was called to order a 10:00 AM. Bill read the minutes from the last meeting. Ron made a motion to accept minutes as read. Motion seconded by Joanne and all in favor passed motion. Financial Report: Joanne went to Staples and check on 3 computers (one for Kathy, one for Bill and one for Joanne.) They will download Quick Books, Professional office, printer, virus protection and tech support. The cost will be $2,790. Up to 6 people can download the Quick Books program. All computers will have professional office. The printer is not made for printing many copies at one time. Joanne put in the budget for $3,000 so a recorder and supplies needed for printer could also be purchased. Tim let Board members know there is now operational funds of $39,000 in the account. Old Business: The Riverside Plaza requested moneys. Tim talked to Lucile Taylor and was told we could possibly make a loan with agreement payment. Lucile will get back to Tim. The Riverside Plaza is a government funded entity and they should pay for it. The HUD program is government funded and by law the Board is not allowed to give them money from the mill levy because of state statues. The moneys are to be used for the Senior Centers. Ron said he was asked since they were seniors if the money could be used. There will be further discussions after talking with Lucile. Nancie Fink has read the state statues and has not found anything that says you can go outside the two Senior Centers. Question was why don’t they go through the County Commissioners for funding. Bob McCormick advised that he believes this funding is for Senior Centers and not Senior Housing and that this is going to be voted on again in 2021 and was originally voted on for Senior Centers only. By-laws have already been adopted from Wheatland’s By-Laws. The bank account signatures will be Tim, Joanne and Kathy with only two signatures needed when writing a check. Members signed bank papers authorizing information for the bank. Training Review needed to be more informative of situation for the District and general. For some it was good information for some and others had already had it. The board would like more information that we need for our situation. New Business: Tim and Kathy met with Joel Schell and Dixie Huxtable about operational aspects of where and range of uses of money. Tim will try to schedule training with Joel to discuss range of uses. Joel thought remolding was ok but did not know about new structures. Nancie Fink thought that there could be changes and repairs but not new construction. Discussion on parking lots: The city owns the land only and the centers must take care of what is on the land. There has been some work started to see what it will take to repair parking lot. The senior board will get information and summit to the District Board. When can the construction start? Board needs more information. Tim stated that our By-Laws say Converse County Senior Service District and Service needs to be changed to Special District. By-Laws will be amended to Special. The deadline for budget is June 1st. Sometime in June there needs to be a public meeting on the proposed Budget. Board needs to adopt the budget within three days of public meeting. There also needs to be a meeting before 3rd week of July for the budget. Bill and Nancie will meet to discuss the budget for the Senior Centers before June 1st deadline, so that the budget for the Senior Centers would be ready for next meeting. Ron made a motion to accept budget and seconded by Joanne and all voted in favor. W-9 tax form was given to the County. There is a tax ID# and will have it for next meeting. Joanne made motion to adjourn and seconded by Ron and meeting was adjoined. Respectfully Submitted Billy Canaday Minutes approved 6-10-2019 May Converse County Senior Citizen Service District Board Glenrock Library Community Room June 11, 2019 Members Present: Tim Ricker, Joanne Desmarais, Ron Yates and Kathy Patceg Members Absent: Bill Canaday Others Present: Pat Yates The meeting was called to order a 10:25 AM. Kathy read the minutes from the last meeting. Joanne advised that Professional Office is not available with 6 downloads as stated in the minutes. Kathy will fix the minutes. A motion was made and approved to accept the minutes with the changes. FINANCIAL REPORT Joanne picked up the computers and printers from Staples. The final cost was $3,172.17 and $269.93 for the protection plan. Kathy will pay other bills as needed. Kathy gave Tim a form to fill out to get approval for our online banking. A motion was made by Joanne to accept the financial report. Motion seconded by Kathy, all in favor, motion passed. Kathy will check into depreciation of computers and printers. After discussion, Joanne made a motion to purchase two more Professional Office programs for Tim and Ron so everyone has the latest versions. Motion seconded by Ron. All in favor, motion carried. Joanne will purchase the programs. Tim advised that his son, Woody, could maybe do some training on Professional Office. Kathy is still working with the State on acceptance of the proposed budget. OLD BUSINESS Ron asked about the Riverside Plaza request. After discussion, that request will be reviewed later to the legality of giving money to other senior facilities. A motion was made and seconded to accept old business. All in favor, motion passed. NEW BUSINESS A discussion was held to look into adding more money for legal advice. Attorney Mike Alexander was suggested. Meeting adjourned 11:20 Respectfully submitted, Kathy Patceg Next meeting – July 8th at the County Community Room Approved 7-8-2019 June Converse County Senior Citizen Service District Board Converse County Court House July 8, 2019 Members Present: Tim Ricker, Joanne Desmarais, Ron Yates, Kathy Patceg, and Bill Canaday Others Present: Nancy Fink and Casper Smith Meeting called to order at 10:00 Minutes read by Bill: A motion was made and seconded to accept the minutes. Motion Passed. Joel Schell, County Treasurer, presented a training session for the Board. Financial Report: Kathy passed around a summary of the details of what the bank checking account will show. There was a problem with the amount of one of the checks. It should have been 17cents not 12. Tim will go to bank and have the change made. Bank will not charge fees. A check was presented for reimbursement to Bill and Ron for ink and paper supplies. Vouchers will be used for future payments. A motion was made and seconded to pay bills. All in favor, motion passed. A Motion was made by Ron to accept the final bank report and Seconded by Joanne, motion passed. Old Business: During the previous meeting, Tim mentioned that maybe his son, Woody could offer some computer training. Tim will see if his son would do some training. A motion was made and seconded for Kathy to contact Frank Peasley to see if he can serve as our Board’s legal counsel, as he has helped the Landfill District. All in favor, motion passed. Memorandum of Understand (MOU) was tabled until we get legal advice. Kathy brought up the point that the senior board and our District board need to agree on it. It was suggested that we meet with their board to talk about it on July 18th. After the boards meet, the MOU will be sent for legal review. A motion was made and seconded to pay for legal advice to read Memorandum. Motion passed. Proposed Budget: Kathy was advised to have our budget dates coincide with centers. Nancie said that due to federal grants it might not be feasible. After discussion the following was decided: Kathy will change the $500,000 from the senior budget to the District budget Travel and training will be increased Auditing and bookkeeping will be increased Legal notices will be increased Bonding will be increased A motion was made by Joanne and seconded by Ron to make the changes discussed and resubmit the budget to the State and County. A motion was made to accept budget as changed. The motion passed. New Business: A motion was made by Ron and seconded by Bill to see if Brandy Popp would help with bookkeeping and pay her as shown in the budget. Motion passed. Kathy will contact Brandy Popp. The Board reiterated the importance of the public knowing how the District funding is helping the Centers. Maybe through a newsletter or other means. It was suggested that maybe the District can pay for postage, etc. A motion was made to adjourn by Ron and seconded by Joanne. Motion passed. Meeting adjourned at 11:27 am. Respectfully submitted, Bill Canaday Approved August 12, 2019 July Converse County Senior Citizen Service District Board Glenrock Senior Center August 12, 2019 Members present: Tim Ricker, Joanne Desmarais, Bill Canaday and Kathy Patceg Members Absent: Ron Yates The meeting was called to order at 10:15 AM. Bill read the regular and public hearing budget meeting minutes. A motion was made and seconded to accept the minutes. All in favor, motion passed. Nancy clarified what the funds that were paid to the IRS were for. She explained that it is still unknown what the interest and penalties will amount to. The funds that were paid to IRS came out of the money that was loaned to the District Board. Joel Shell provided an amortization schedule with interest for the District to pay back the funds. It was suggested to pay back the loan to stop the interest that would occur. Motion was made that when funds are available, we will pay off the loan to stop further interest from accruing. Motion passed. FINANCIAL REPORT There is still $34,564.38 in checking account. Kathy submitted the following checks for approval, $56.00 for the Post Office Box and $98.00 for the Douglas Budget for the advertising of the Public Hearing. Kathy gave members an amended budget that was approved by the state. Motion was made and seconded to approve Financial Report. Motion passed. OLD BUSINESS There is not enough information on the findings for funding the senior center parking lots. Nancie is looking into what the Daniels Fund can do with expenses. Kathy explained that all the Budget information has been submitted to the State and Commissioners. The money will come in with the property taxes. The Senior Center will go through the District Board for money and not the County Commissioners. Nancie had a meeting with the Daniel’s Fund and received $43,000 to do heating and cooling which is a part of what is needed. There was a 90-day extension and project should be completed in the spring. NEW BUSINESS Kathy and Joanne will meet with Brandy Popp about financial report/bookkeeping and whatever is needed for an audit. Brandy will do her work from her home. Quentin Richardson, County Attorney and Matt Adelman, Editor of the newspaper will come to the next meeting to talk about what should be public information. The meeting will also allow the District and Senior Center to express their feeling about what has happened through the newspaper. Motion made to Adjourn meeting at 11:24 and passed. Respectfully submitted, Bill Canaday Next meeting-September 9th at the County Community Room Minutes approved – September 9th August Converse County Senior Citizen Service District Board Converse County Court House Sept 9, 2019 Members present: Tim Ricker, Joanne Desmarais, Ron Yates and Bill Canaday Members absent: Kathy Patceg Others Present: Nancie Fink, Casper Smith, Matt Adelman, Douglas Budget Editor and Lucile Taylor, Converse County Clerk. The meeting was called to order by Tim at 10:00 AM. Minutes of last meeting were read by Bill and approved with a spelling error corrected. FINANCIAL REPORT: Read by Joanne Four checks to Bill Canaday, $40.92, Ron Yates, $27.50, US post office $56.00, 5 cents from checkbook, for a total of transactions of $127.27. Motion was made and seconded with all in favor. OLD BUSINESS: Nancy reported: The $43,000 from Daniel’s fund was from last year for heating and cooling and was extended to March 31st due to what center has been through in the last year. Lazer Construction out of Glenrock will investigate the parking lot repair/replacement. Nancie reported that the bid of $88,000 for heating and cooling could still be done in Glenrock and contractor is starting to get things ready for the project. Casper said the senior board has approved the project already. The senior board will request money for project. Ron brought up the Memorandum of Understanding. It needs to be approved after Frank Peasley has gone over it. The MOU is the same as Wheatland with names changed. Tim will see Frank Peasley and hear what he has to say. NEW BUSINESS: Public Information Presentation by Lucile and Matt. Lucile passed out state statute. Special Districts must post to the designated public record person, Holly Richardson for the county. There is a need for a website to post minutes and Go Daddy was recommended. Special Districts need to be accountable and a website will help do that. Just get records out in a timely fashion. Nancie will help Joanne develop a website. A motion was made and seconded to allow Joanne to pay any money needed to develop a website. Motion passed. Tim will be the one that will distribute all requests. Bill will email all minutes to Tim, so he has the information. Lucile advised the Board that all the District information has to be public. Matt said that if there are 3 or more Board members in same room and same table no business can be discussed. If you have a special meeting the board can only talk about the topic(s) for that meeting, posted, no vote, and must have minutes. Do not discuss business when together. Public notices (legal notice in paper) must be published and do not move the location or change time unless there are special conditions. Tim discussed the newspaper editorial published in the Budget. Tim did not have access to information so could not share the information. Tim explained that the board thought because the budget was not final that information could not be given out. Nancie suggested that both groups go to each other’s meetings to understand what is going on between boards. The next meeting October 14th at Glenrock library and there will be a discussion about the Memorandum of Understanding A motion was made and seconded to adjourn at 11:20. Motion passed. Respectfully submitted, Bill Canaday Next meeting October 14th at Glenrock Library Community Room at 10:00. Approved October 14, 2019 September Converse County Senior Citizen Service District Board Glenrock Library October 14, 2019 Members present: Tim Ricker, Joanne Desmarais, Ron Yates, Bill Canaday and Kathy Patceg and Ron Yates Others Present: Nancie Fink and Debbie Cathcart Meeting called to order at 10:00 by Tim. Minutes of last meeting were read by Bill and approved by all with the correction of a couple spelling errors. FINANCIAL REPORT: Kathy passed out a reconciliation detail from last month ending in September and have received information of mill levy money from Joel Schell. Kathy also passed out the amortization schedule for the District loan. There was some discussion and the Chairman advised it would be talked about under new business. A motion made and seconded to accept the financial report. Motion passed by all. NANCIE’S REPORT Nancie passed around the approved budget that her and Bill worked on and a copy of the senior center “wants”. The senior center board decided the order of those wants. The top six items on the list are what is needed to be done now. A motion was made and seconded to give money for operation-emergency funds to the management board for $40,000 to start the first 6 items of the wants list. Motion passed. Nancie passed out a draft of a Center newsletter. It should be out in the mail by the 1st of November. She added as much information as possible. The newsletters will be mailed to every resident of Converse County. Nancie advised the Center needs printers for the newsletter. She also advised that she would like to hire another person that would handle the newsletters, activities and communication. That person can be from either Glenrock or Douglas but needs to travel to both places. NEW BUSINESS: Discussion was held about the monthly payments to the Center. Tim reported that funds should increase in November and December and the District will begin the monthly payments in January to the Center as agreed upon. Website: Joanne reported that she and Nancie have been working on a website for the District. She needs a small write up for each Board member. Joanne stated the website will have a page for each month with all the information. She presented a bill for the domain name and Go Daddy to set up the website. A motion was made and seconded to reimburse Joanne $230.18 for her expenses. All in favor, motion passed. Memorandum of Understanding (MOU) and Investment Policy: Tim talked to Leonard Holler about helping with the MOU and investment policies, he will meet with Tim and maybe Kathy in a few weeks. Motion was made by Kathy and seconded by Ron to use money if necessary, to meet with Mr. Holler to discuss the MOU and investment policy. Motion passed. OPEN DISCUSSION: The State Statute requires that Districts must have a Public Records Person. Bill made a motion that the treasurer will be our Public Records Person with the Chairman overseeing the information. Kathy will send a letter in to the State appointing Kathy. Motion seconded by Joanne. All in favor, motion passed. Motion was made and seconded to adjourn at 11:10 and passed by all. Respectfully submitted, Bill Canaday Next meeting November 18, 2019, 10:00 at the County Courthouse. (Meeting changed to third Monday due to Veteran’s Day.) Approved 11-18-2019 October Converse County Senior Citizen Service District Board Douglas Court House November 18, 2019 Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates Others Present: Nancie Fink, Sam Evans, Brian Shepard The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. FINANCIAL REPORT: Kathy passed out bank statements showing a check written to Joanne ($230.18) and Converse Aging Service ($40,000) for last month. A motion was made by Ron to accept the financial report and seconded by Bill and passed by all. OLD BUSINESS: Nancie explained that the first $40,000 was being used to start the top projects need at centers. She passed out a sheet on how money was used. Also, a distinction between county and city funding will be called district funding in the future but will still get county funding for November and December. The district will pick up in January and those funds will be different from county and city. Nancie stated that there is not much of a cushion at the end of the month, but enough to make payroll in two weeks. Newsletter is being worked on with 2 pages front and back. Using one part for people to respond with their address when they want to receive letters in the future. Nancie discussed table and chairs for each center with some equipment going to centers that need it. Nancie explained how money was being used in Douglas at this time. Parking lot tabled until spring. Nancie will get permission to have contractors come in and get numbers for work needed. Contractors need to be responsible for any sub contractors and permits need for projects. MOU: Tim talked to Leonard Holler about investments and Kathy will talk with Joel Schell, County Treasurer about the investment plan. NEW BUSINESS: Ron made a motion for a continuation for the wants list to supply $50,000 each month with approval each month and an invoice included monthly for other needs by District Board and motion seconded by Bill and passed by all. Kathy recommended we purchase an electronic sign that will inform the public how their money is being used from the mill levy money. Motion was made by Ron to pay for training for other members to go to Casper and seconded by Kathy and passed by all. There was a discussion to pay for training for Nancie and others as needed. Motion made to pay Julie Melder CPA $100 seconded and passed by all. A motion was made to adjourn and seconded at 11:00 and passed by all. Respectfully submitted, Bill Canaday Next meeting on December 9, 2019, at 10:00 at the Glenrock library meeting room. Approved 12-9-2019 November Converse County Senior Citizen Service District Board Glenrock Library December 9, 2019 Members Present: Bill Canaday, Kathy Patceg, and Ron Yates Members Absent: Tim Ricker, Joanne Desmarais Others Present: Nancie Fink, Leslee Elliott The meeting was called to order by Ron Yates at 10:12. The minutes of the last meeting were read by Bill with changes adding Sam Evans and Brian Shepard in attendance. A motion made to accept minutes and approved by all. FINANCIAL REPORT: Kathy passed out bank statements showing a deposit from Property Tax Levy of $111,406.71 and $391,173.18 and checks to Julie Melder, CPA ($100.00) and Converse County Aging ($50,000.00) Kathy will talk to Joel about how the money will come in. Motion made to accept Financial Report and approved by all present. NANCIE FINK REPORT: Nancie passed out a spreadsheet showing how the money is being spent and what was approved by the Board with Xmas bonus, 12.5% in raises, salad bar, ice maker, and first payment for heating/plumb. If possible, Nancie will attend the Legislative meeting in Cheyenne. There is a need to have personnel in attendance. Nancie advised that there is a need for 2 (Hot Shot food service) vehicles. They must be a 4-wheel drive. She estimated each at about $46,000, one for Glenrock and one for Douglas. Nancie will get bid information for the next meeting. Some of the projects have been started with the tax levy money. There will be an invoice presented for the work or supplies done or purchased. A motion was made to provide money to replace the two Hot Shot food service vehicles by Bill seconded by Ron and passed by all present. OLD BUSINESS: Nancie’s report also covered this NEW BUSINESS: There is a need to have others that will be signers on checks. A motion was made by Bill and seconded by Ron to have all members of the District be a signer on checks and passed by all present. Nancie’s report will be added to the agenda after the Financial Report in future meetings. Kathy passed out the schedule for the 2020 meetings. Meetings for next year will be 10:00 on the 2nd Monday of each month, one-month Glenrock and next month Douglas. Kathy will send the schedule to the newspaper for publication. Ron got the key to the Glenrock library building and will be responsible for the year. Kathy shared a copy of an investment policy received by Joel Schell. A motion was made by Bill and seconded by Kathy to use the investment policy that Joel recommended and passed by all present. Kathy will fill in the policy with information for the District. Kathy brought up that members should go to District training on January 15th at 11:00 in the Ag Resource Learning Center in Casper to help with district training. The training will help district members understand their responsibilities. Discussion: Kathy wants to inform the public of what is going on with the mill levy money. Examples of signs on new Hot Shot vehicles, photos, and posts on the website and Facebook page. A motion was made to adjourn and seconded at 11:00 and passed by all present. Respectfully submitted, Bill Canaday Next meeting on January 13, 2020 at Converse County Courthouse at 107 North 5th Douglas, Wy. Approved January 14, 2019 December Bottom of Page

Home > General Business > Minutes 2018 Converse County Senior Citizen Service District's Minutes 2018 Converse County Senior Citizen Service District December 11, 2018 Douglas, Wyoming Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg Members Absent: Ron Yates Nominations were held: Tim Ricker – Chairman Ron Yates – Vice Chairman Bill Canaday – Secretary Kathy Patceg – Treasurer Joanne Desmarais – Member at Large Draw for terms of members: Tim Ricker – 4 years Bill Canaday – 4 years Joanne Desmarais – 2 years Kathy Patceg – 2 years Ron Yates – 2 years Kathy will ask the Senior Center Board to loan us $27.00 for the cost of our public hearing notice. Tim will donate a laptop for the secretary to use for minutes. Microsoft Word will be necessary for communications of minutes, etc. Kathy will contact the State Audit department and Hannah Swanbom for district training. Kathy will send out the bylaws that Platte County uses and change the name to Converse County. Everyone will review and make any changes they see fit and we will meet again to discuss them. Once our bylaws are accepted we will set up a meeting with the Senior Center Board and work toward a Memorandum of Understanding for the two Boards. Next meeting is scheduled for Monday, January 14th in Douglas at the community room in the Courthouse at 10:00 AM. Tim will arrange the room with the County. Respectfully Submitted, Kathy Patceg December

Home > Policies and Procedures > Board Policy 4020 -Conflict of Intrest Board Policy 4020 Conflict of Interest Reference: WY Stat § 6-5-118 No member of the Board of Trustees shall receive any compensation or remuneration or derive any profit or gain by reason of Board membership or by reason of services to the District. Statute requires all public servants who invest funds for a unit of government, or who has authority to decide how public funds are invested, disclose any conflicts of interest. As such, all Board members must disclose any personal business, pecuniary benefit or financial interest he or she may have in any entity with which the District invests or deposits its funds and annually sign an affidavit disclosing such. Board Policy 4020 - Conflict of Interest: About Us

Home > Policies and Procedures > Board Policy 3010 - Travel Policy Board Policy 3010 Travel Policy Board members traveling on approved District business, including professional development activities, are entitled to reasonable and necessary costs of travel as budgeted. The district will reimburse trustees for the expense of travel, including the cost of transportation, meals, lodging and any other expenses incurred when such travel is performed in the course of conducting Board business. In order for a trustee to be reimbursed, the request for reimbursement must be itemized with receipts attached to the claim form. All trustees shall normally travel coach or economy class and stay and eat in moderately priced establishments while traveling on District business. Trustees will not be reimbursed for expenses of a spouse, alcoholic beverages or entertainment. Advanced expenses for approved District travel may be reimbursed before the trustee travels. Expenses for advanced airline reservations, tuition and other fees, which must be paid in advance, may be reimbursed by the District before the Trustee travels. Trustees, who use their personal vehicle for District business, shall be reimbursed a mileage allowance not to exceed the maximum nontaxable rates allowed by the Internal Revenue Service at the time of travel. Board Policy 3010 - Travel Policy: About Us

Home > ByLaws > Article lll - Converse County Senior Citizen Service District Officers ARTICLE Ill - CONVERSE COUNTY SENIOR CITIZENS SERVICE DISTRICT OFFICERS 1. The officers of the Board shall be President, Vice-President, Secretary and Treasurer, each of whom shall be elected by the Board. Vacancies in officer positions may be filled by appointment. Any two or more offices may be held by the same person. 2. This Board shall follow Roberts Rules of Order. 3. President: a. Shall preside at all meetings b. Call the meeting to order on time c. Determine the presence of a quorum d. Announce the business before the assembly in the order prescribed in the agenda e. Recognize members who are entitled to the floor f. Process all motions g. Expedite all business h. Rule on any points of order i. Conduct meetings in a fair and equitable manner j. Serve as the representative of the District k. Sign documents on behalf of the District I. Serve as an ex-officio member on committees as specified in the Bylaws m. Work with the secretary to prepare the agenda for the meetings n. Vote on any motion before the Board 4. Vice-President a. Preside when the President is absent or must vacate the chair and fills a vacancy in the office of President; assists the President 5. Secretary - Official record keeper of the organization a. Works with the President to prepare the agenda b. Distributes to members before the meeting any packets of material needed at the meeting c. Sends notice of all meetings d. Keep current membership list, current committees and members, and official attendance lists e. Take minutes at all meetings and distributes the minutes to the Board and other interested parties f. Makes notes of amendments to governing documents and distributes new copies to the Board and appropriate parties g. Notifies officers, delegates and committee members of their election or appointment h. Administers the Oath of Office to new Trustees 6. Treasurer - Custodian of the funds of the special district a. Shall be bonded by a reputable bonding company b. Receives all incoming money and disperses that money according to instructions from the District Board c. Makes sure the financial records are audited d. Completes appropriate forms on behalf of the District e. Keeps accurate records and reports at each meeting to the Board of Trustees and shall include the following: i. Balance on hand at the beginning of the reporting period ii. Receipts iii. Disbursements iv. Balance on hand at the end of the reporting period f. Provides an annual report which includes balance at the beginning of the report year, all receipts, all disbursements and balance at the end of the reporting year Article III - Converse County Senior Citizen Service District Officers: About Us