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Home > Policies and Procedures > Board Policy 4010 - Code of Ethics Board Policy 4010 Code of Ethics Reference WSS 8-3-123 (a) The code of the west, as derived from the book, Cowboy Ethics by James P. Owen, and summarized as follows, is the official state code of Wyoming. The code includes: (i) Live each day with courage; (ii) Take pride in your work; (iii) Always finish what you start; (iv) Do what has to be done; (v) Be tough, but fair; (vi) When you make a promise, keep it; (vii) Ride for the brand; (viii) Talk less, say more; (ix) Remember that some things are not for sale; (x) Know where to draw the line. In addition, Reference WSS 9-13-101-109 GOVERNMENT ETHICS ARTICLE 1 PUBLIC OFFICIALS, MEMBERS AND EMPLOYEES ETHICS 9-13-101. Short title. This article shall be known and may be cited as the Ethics and Disclosure Act. 9-13-102. Definitions. (a) As used in this article: (i) "Anything of value" means: (A) A pecuniary item, including money or a bank bill or note; (B) A promissory note, bill of exchange, order, draft, warrant, check or bond given for the payment of money; (C) A contract, agreement, promise or other obligation for an advance, conveyance, forgiveness of indebtedness, deposit, distribution, loan, payment, gift, pledge or transfer of money; (D) A stock, bond, note or other investment interest in an entity; (E) A right in action; (F) A gift, tangible good, chattel or an interest in a gift, tangible good or chattel; (G) A work of art, antique or collectible; ... Board Policy 4010 - Code of Ethics: About Us

Home > General Business > Minutes 2023 Converse County Senior Citizen Service District January 10, 2023 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2023 President Tim Ricker called the meeting to order at 10:30 a.m. Present were Tim Ricker, Kathy Patceg, Rita Redig and Don Luhrsen. The member excused was Lucile Taylor. Kathy moved to approve the minutes of December 12, 2022, Rita seconded, the motion carried. Rita moved to approve the Treasurer's report: CCB account, income; tax revenue $1,740,190.00, interest $5,190.04; debits $206,617.80; account balance: $4,687,525.44. Approved for payment: #1240 Brennin Clark $35.00; #1242 January Allocation $95,000.00; #1243 CCAS $14,075.29 projects; # 1244 Lucile Taylor Office Supplies $227.62; #1245 Skogen & Assoc $198.75 bookkeeping services; #1246 Douglas Budget, PH Notice, $144.00. Investments: CCB CD 100 - $501,620.55 CCB CD-101 - $503,208.89 CCB CD-102 - $1,009,068.38 CCB CD - 257 - $1,000,000.00 WY CLASS 01-0038 - $558,758.54 WYOSTAR - $555,732.98 Due to the Wyoming State Legislative Session beginning, the discussion and revision of Chapter 15 were reviewed. After much discussion, some changes were suggested to help define the ability to use mill levy funds. William Tibbs, the former House Representative Legislator, along with our current legislators, will be asked to help with the process. Kathy made a motion to add Don Luhrsen to the Converse County Bank checking account, Rita seconded, motion carried. Rita moved to adjourn at 11:45 a.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Janaury Converse County Senior Citizen Service District February 13, 2023 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig and Lucile Taylor. Kathy Patceg was excused. Guests present were Casper Smith, President, CCAS Board, Nancie Fink, CCAS, and Ron Yates. Rita moved to approve the minutes of January 9, 2023, Don seconded, motion carried. Lucile moved to approve the financial report: CCB account, income; tax revenue $2,197,907.02, interest $8,489.48; debits $109,893.44; account balance: $109,893.44. Approved for payment: #1247 Brennin Clark, Website; #1248 CCAS $95,000 Jan Allocation; #1249 CCAS $11,675.42 projects; #1250 Skogen Cometto, $45.00 bookkeeping. Investments: CCB CD 100 - $501,620.55 CCB CD-101 - $503,209.89 CCB CD-102 - $1,004,284.93 CCB CD - 257 - $1,000,000.00 WY CLASS 01-0038 - $560,646.67 WYOSTAR - $557,190.28 Don discussed HB0144 and the many discussions that have taken place, plus the legislators he and Bill Tibbs met with. Nancie stated some of the directors of the senior centers around the state were concerned that the funds would go to the senior housing units and their needs would be overlooked or not funded. The Board asked her to submit concerns to us and we would help respond so that those concerns would be addressed. Nancie stated that all projects are basically completed. She will distribute a “want" list to the seniors seeking their input for considerations for the next budget. Tim asked about possible friction between the senior housing and the senior centers. Nancie said there is some history and she is working on making it better. Rita suggested this special district could pay for free meals once a month at both centers for people in the apartments and the seniors (those over 60). The Board felt that was a good idea and very doable. Lucile distributed a letter from the Department of Revenue that says our Special District is in compliance with state law. Rita moved to approve the request from CCAS addressing the $11,095 for windows and the approximate $13,500 for the door at the Douglas Center that were not in this FY's budget, but were in last year's budget. Don seconded, motion carried. Don moved to approve the Resolution stating Converse County Bank is our official depository for CY 2023, Rita seconded, motion carried. Don moved to accept the Converse County Senior Citizens Service District Procurement Policy and Procedures, Rita seconded, motion carried. Don moved to accept the Converse County Senior Citizens Service District Procedures for Processing Payments (Vouchers), Rita seconded, motion carried. Rita moved to adjourn at 11:45 a.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District March 13, 2023 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present: Tim Ricker, Rita Redig, Don Luhrsen, Kathy Patceg (via conference call) and Lucile Taylor. Guests present: Representative Tomi Strock, HD 6; Nancie Fink, CCAS; Bob McCormick and Artie Schubert, Glenrock Housing Authority, Ed Rafferty, Bill Tibbs and Brennin Clark (our website person). Don moved to approve the minutes of February 13, 2023, Rita seconded, motion carried. Kathy discussed the February financial report. All items were normal transactions. Lucile said the Commissioners want special districts to meet with them at 2:00 p.m. on April 5, 2023 at their chambers to discuss funding for FY 24. All of our board plans to attend. Lucile moved to approve the financial report: CCB account, income; tax revenue $644,909.47, interest $8,807.69; debits $106,720.42; account balance: $7,331,025.24. Approved for payment: #1251 Brennin Clark, Website, $35.00; #1252 Lucile Taylor, Cake Reim $18.99; #1253 CC Clerk, Election $332.18; #1254, Void; 1255 Bill Tibbs, mileage Legislature; #1256 CCAS March allocation $95,000; #1257 Skogen Cometto, $171.50 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $503,208.89 CCB CD-102 - $1,009,068.38 CCB CD - 257 - $1,004,84.93 WY CLASS 01-0038 - $562,831.02 WYOSTAR - $560,318.64 Tim invited Brennin to ask questions of the board, but Brennin stated he was present to observe. Don stated the Governor had signed HB0144 and provided additional information where spending portions of that bill were clarified. Representative Strock also addressed the bill and the various issues as it proceeded through the process. Tim thanked Representative Strock, Bill Tibbs, Don and Lucile for their work on the bill. Ann Clement, Director of Programs, Alzheimer's Association (Wyoming Chapter), discussed a variety of caregiver programs they offer, as well as the support for those programs. They also offer educational services for providers. She talked about a dementia specialist (job title: Dementia Coordinator Specialist) and areas where that employee could provide services in our community. There are several options as to what tasks this employee could perform. Ann stated that we will need to work on getting the word out if we are able to offer dementia related services to residents so they know what is available. She will get with Nancie as the services would be offered through CC Aging Services, with the Special District providing some level of funding. Rita discussed the free meal option that was approved by this Board for each center. Nancie said the free meal for AGNES qualified individuals will be the first Wednesday of the month in Douglas and the first Friday of the month in Glenrock starting in April. Nancie also discussed the possibility of coffee shops at both centers. Bob McCormick and Artie Schubert stated their appreciation for the funding that will be available after July 1, 2023 for the Barber Apartments (Glenrock Housing Authority). Note: the funding will also be available for Irwin Towers and Riverside I and II (Payne Plaza) in Douglas. There being no further business, the meeting adjourned at 11:40 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District April 10, 2023 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:04 a.m. Present: Tim Ricker, Rita Redig, Don Luhrsen, Kathy Patceg and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, CCAS Board. Don moved to approve the minutes of March 13, 2023, Rita seconded, motion carried. Kathy discussed the March financial report. Lucile moved to approve the financial report: CCB account, income; tax revenue $640,432.50, interest $10,532.33; debits $95,865.89; account balance: $7,886,124.18. Approved for payment: #1258 Bill Tibbs $102.89; #1259 Brennin Clark, Website, $35.00; #1260 CCAS Projects $15,661.16; #1261 CCAS April Allocation $95,000.00; #1257 Skogen Cometto, $126.00 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $504,263.56 CCB CD-102 - $1,012,054.12 CCB CD - 257 - $1,004,284.93 WY CLASS 01-0038 - $565,079.72 WYOSTAR - $560,318.64 The agreement proposed by Converse County Bank to do a one-time increase in the interest rate was ratified. Note: at the end of each CD's term, the interest rate will revert. Don seconded, motion carried. Kathy discussed the CCAS invoice that was incorrect and requested copies of the actual invoices from the vendors as per our voucher policy. In response to a question from Tim, Kathy stated our auditors said we need invoices for reimbursements. Don discussed the information about the "true up" with the oil and gas industry that will happen this fall. Joel Schell, County Treasurer, stated the senior district may have to pay back about $1.8 million. At the same meeting, the Commissioners stated it may be a good idea to keep the same mill levy as an adjustment in that, particularly lowering, will cause a bigger payback. The money has to be paid back by December 21st of each year. Don also brought up the opportunity to have the County Treasurer withhold our mill levy revenue until it's paid back. Lucile thought it was better to receive the funds for revenue tracking purposes and then write a check back to the County. Dementia services were discussed. Nancie believes an employee should be hired at some point that can do outreach. Nancie will provide an updated MOU that is between CCAS and this Board. Lucile said it should have an expiration date that ties in with the General Election and could be for two years due to terms ending on this Board. She also felt the financial report from CCAS could be done quarterly as opposed to monthly. Nancie provided a list of projects to consider for FY 24. She also talked about activities that will happen at the senior centers; i.e. 1st Saturday in August, chili completion; Wednesday of WSF week, Indian tacos. There being no further business, the meeting adjourned at 11:40 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District May 8, 2023 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present: Tim Ricker, Don Luhrsen, Kathy Patceg and Lucile Taylor. Rita Redig was excused. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, CCAS Board. Kathy moved to approve the minutes of April 10, 2023 with the following correction: chili "competition", Don seconded, motion carried. Kathy stated the bookkeeper did not have the April bookkeeping report finalized. She will share that later. She is also waiting for an invoice/ statement from Brennin about the lost warrants. Don moved to approve the financial report as submitted: CCB account, income; tax revenue $581,628.95, interest $10,808.97; debits $110,925.05; account balance: $8,367,637.05. Approved for payment: #1263 CCAS projects $15,661.16; #1264 CCAS projects and meals $16,718.86; # 1265 CCAS Allocation May $95,000.00; #1266 Skogen Cometto, $152.50 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $504,263.5 6 CCB CD-102 - $1,012,054.12 CCB CD - 257 - $1,009,716.32 WY CLASS 01-0038 - $567,347.19 WYOSTAR - $562,061.34 Don moved to authorize Kathy to purchase a 6 month CD in the amount of $1,800,000.00 (the estimate provided by Joel Schell, County Treasurer) that will mature in November 2023 and which will be used for the tax payback in December 2023. Kathy seconded, motion carried. Kathy moved to accept the MOU between Converse County Aging Services and this Board, Don seconded, motion carried. Changes were: November expiration date in even numbered year to coincide with the Board elections and providing financial reports quarterly as opposed to monthly. Nancie stated the projects are basically completed. The cost of the monthly meals was discussed as it pertains to funding. Nancie and Dayna estimated that $900 per month for both centers should cover the cost. CCAS may pay the cost out of their allocation. A decision will be forth coming re: FY 24 budget and how the cost will be handled. There being no further business, the meeting adjourned at 10:30 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District June 12, 2023 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present: Tim Ricker, Don Luhrsen, Kathy Patceg, Rita Redig and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, CCAS Board and Jeri Philbrick. Don moved to approve the minutes of May 8, 2023, Kathy seconded, motion carried. Kathy reviewed the financials. She will visit with CCB about the stop payment fee. Lucile moved to approve the financial report as submitted: CCB account, income; tax revenue $694,842.37, interest $10,262.89; debits $1,912,006.36 (this number includes the $1.8 million that was invested in a CD for the true up payment in Dec); account balance: $7,160,735.95. Approved for payment: #1268 Brennin Clark Website $35.00; #1269 Atlas Office Stamps $265.05; #1270 CCAS meals $846.00; #1271 CCA S Allocation June $95,000.00; #1272 Skogen Cometto, $127.50 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $504,263.58 CCB CD-102 - $1,012,054.12 CCB CD - 257 - $1,012,054.12 CCB CD - 466 - $1,800,000.00 WY CLASS 01-0038 - $569,760.01 WYOSTAR - $563,807.99 Kathy stated the auditors requested an increase to $22,000 for FY 24. The budget will reflect that change. The bookkeeping services have not provided a cost for FY 24. Don seconded, motion carried. Tim asked Lucile to discuss the true-up with the oil & gas industry and how the payback is determined. Lucile stated, the payback, per law, covers our mill levy of 2 in FY 21, the revenue distribution that the oil and gas industries paid to us was around $7.3 million in FY 23 and it was an estimate. Keeping the mill levy at 1.57 (from FY 23) would have caused a payback of around $1.8 million. However, keeping the 1.57 mill generated too much revenue; therefore, this board reduced the mill levy to % of a mill for FY 24. That will cause the estimated payback in December 2023 to be around $4.5 million. The payback is the percentage difference between 2 mills and Va mill, which is .625 percent. The law only covers the oil and gas industry, not individuals, corporations, etc. Nancie stated there were no current projects. She reviewed the status of the CCAS budget request for employee insurance which was not funded for FY 24. A lengthy discussion followed about whether to fund, how to fund and any conditions such as the employee's share of the premium, deductible, etc. The board will discuss this budget item at a later meeting. There being no further business, the meeting adjourned at 11:30 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District June 23, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the special meeting to order at 10:05 a.m. Present were Tim Ricker, Kathy Patceg, Don Luhrsen and Lucile Taylor. Rita Redig was excused. The purpose of the meeting was to reconsider the funding request of Converse County Aging Services for employee health insurance coverage and any other items that would change our FY 24 budget. Lucile stated that CCAS and the senior housing units had all been given our Procurement Policies and Procedures. In that document, the parameters for bidding are addressed. Those policies need to be followed as this Board needs to have accountability for the tax dollars used to fund the entities. Also discussed was the lack of responses to requested information so this Board could address the true cost of insurance. After much discussion, the final outcome for the employee insurance funding was that CCAS will be allowed to use FY 24 funds within their monthly allocation of $125,000 to offer employee health insurance with no restrictions. If that is not possible, CCAS can present a funding request for the next FY that adheres to our Procurement Policies and Procedures. At that time, this Board may also require an employee contribution towards the premium and specific deductibles. This Board will ask for quarterly accountability reports addressing how the $125,000 monthly allocation was spent. There were no additional requests or changes submitted by the senior housing units. The deletion of the shop ($140,000) occurred prior to establishing the proposed budget. There being no further business to come before the Board, the special meeting adjourned at 10:40 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District July 10, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the meeting to order at 9:55 a.m. Present: Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg, and Lucile Taylor. Guests present: Casper Smith, Chairman, and Peg Wasson, CCAS; Kelly Sishc and Jeri Philbrick. Don moved to approve the minutes of June 12, 2023, and the Special meeting of June 23, 2023, Kathy seconded, motion carried. Kathy stated the bookkeeper did not have the June bookkeeping report finalized. She will share that later. Lucile moved to approve the financial report as submitted: CCB account, income; tax revenue $579,169.55, interest $9,899.81; debits $96,238.55; account balance: $7,653,566.76. Approved for payment: #1273 CCAS $125,000.00 July allocation; #1274 CCAS $6,387.50 projects; #1275 ABC Seamless Gutter (RP 1 & 2) $130,000.00 siding; #1276 Douglas Housing Authority $23,276.27 locks; #1277 Lucile Taylor $78.00 PO Box rent; #1278 Kathy Patceg, $49.00 printer cartridge. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $508,514.57 CCB CD-102 - $1,019,357.55 CCB CD - 257 - $1,009,716.32 CCB CD - 466 - $1,800,000.00 WY CLASS 01-0038 - $572,135.27 WYOSTAR - $566,720.28 Don moved to approve the FY 24 Budget as stated at the Public Hearing, Kathy seconded, the motion After discussion and with minor changes, Rita moved to approve the revised Mission and Vision Statement, Kathy seconded, motion carried. Changes were needed when the law changed to add senior housing units. Lucile will distribute it at the next meeting. Don moved to approve the contract with Skogen, Cometto, and Associates for bookkeeping services at a cost of approximately $5,300 for FY 24, Kathy seconded, motion carried. Lucile moved to approve the contract with Porter, Muirhead, Cornea, and Howard for accounting services at a cost of $22,000 for FY 23, Rita seconded, motion carried. Casper Smith, Board Chairman, CCAS, stated the preliminary work has started on the two building projects (expansions) for the Douglas Senior Center. He stated the food warmer was on its way to the Douglas Senior Center kitchen. Kelly Sishe felt a meeting should be held between CCAS, Riverside Plaza, and this Board to get more info on the Douglas Senior Foundation. Jeri Philbrick provided some history on that foundation. There being no further business, the meeting adjourned at 10:50 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District August 14, 2023 Special Meeting Glenrock, Wyoming Vice-President Don Luhrsen called the meeting to order at 10:00 a.m. Present: Don Luhrsen, Kathy Patceg, Rita Redig, and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, and Peg Wasson, CCAS Board; Bob McCormick, Barber Apartments. President Tim Ricker was excused. Kathy moved to approve the minutes of July 10, 2023, Rita seconded, motion carried. Kathy reviewed the financials. No financials were available from our accountant, but Kathy will provide that soon. Kathy noted the $0.10 discrepancy (shorted) in the payment to Douglas Housing Authority. The DHA can bill us later for that discrepancy or pay themselves. Lucile moved to approve the financial report as submitted: CCB account, income; tax revenue $371,440.23, interest $10,501.09; $30.00 reversal of stop payment fees; debits $472,253.27; account balance: $7,563,284.81. Approved for payment: #1286 CCAS Aug Allocation, $125,000; #1285 CCAS projects, $18,169.34; # 1280 Prairie Pell Window, GHA, $130,072.50; #1282 Cost Plus, GHA, $9958; 1287 Wyatt Electric, GHA, $2400; #1279, Rapid Fire, RS 1, $8,645; # 1283 Rapid Fire, RS 1, $69,160; #1284 Don's Mobile Carpet, RS 1, $25,551.07; #1279, Rapid Fire, RS 2, $28,645; #1281 Kathy Patceg, Stamps, $66; #1288 Skogen Cometto, Bookkeeping $150; #1289 Douglas Budget, Legal $171; #1290 PMCH, Audit progress, $5000. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $508,514.57 CCB CD-102 - $1,019,357.55 CCB CD - 257 - $1,018,653.00 CCB CD - 466 - $1,800,000.00 WY CLASS 01-0038 - $574,639.65 WYOSTAR - $567,535.90 Kathy discussed the required training for board members. Lucile said that Karen Rimmer, County Clerk, had just emailed an option that would only require 4 hours. More discussion will follow later and we will pursue options. Nancie stated the Chili Cook Off was a huge success. Rita provided data regarding the purchase of market sale animals as compared to the cost of store bought meat. There being no further business, the meeting adjourned at 11:12 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District September 13, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the meeting to order at 1:08 p.m. Present were Tim Ricker, Don Luhrsen, Kathy Patceg, Rita Redig, and Lucile Taylor. Others present: Casper Smith, Peg Wasson, and George Smith, CCAS Board; Nancie Fink, CCAS Director; guests: Kelly Sishc, Jeri Philbrick, Cheryl Schwartzkopf, and Barb Morris. Don moved to approve the minutes of August 14, 2023, Kathy seconded, motion carried. Kathy reviewed the financials. Don moved to approve the financial report as submitted: CCB account, income; tax revenue $312,141.53, interest $10,443.01; debits $255,625.41; account balance: $7,630,243.94. Approved for payment: #1291 Kathy Patceg, paper $23.60; #1292 CCAS September allocation $125,000.00; #1293 Kone, elevator, GHS $7,190.00; #1294 TK Elevator, (50% down), DHA, $118,802.59; Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $508,5 14.57 CCB CD-102 - $1,019,357.55 CCB CD - 257 - $1,018,653.00 CCB CD - 466 - $1,818,374.79 WY CLASS 01-0038 - $577,240.99 WYOSTAR - $569,533.21 Lucile seconded, motion carried. After some discussion about the amount of financial paperwork that is copied for each of us for every meeting, the Board decided that each of us can print a scan that Kathy will send via email. She will bring an original to the meeting for signatures and action. Tim asked Lucile to discuss the true-up (payback) of the excess revenue generated from the oil and gas tax revenue. The total payback due November 30, 2023, is $4,578,708.39. The district budgeted $4,562,500, so overall the estimate was short $16,208.39. This board decided to write a check in November for the full amount and then have the County credit us back the property tax revenue that was withheld from our revenue starting with the deposit from July 2023 (deposited to our account by the County Treasurer in August). Nancie stated the projects are at a standstill right now. A new architect was hired to help with the building additions in Douglas. The architect is working with the City of Douglas on zoning and ownership of the land. Tim inquired about meeting with the senior housing units. He was informed that was going to happen at the October meeting so it would reflect on a quarterly basis. Lucile asked about Life Alerts and Nancie explained that they do assist seniors with signing up for alerts - not necessarily through the center, but from various providers that are less expensive. Financial assistance is available should someone need it. In response to a question from the audience about the requirement of an audit being provided to us by the agencies we fund, Kathy responded that non-profit corporations are not required to have audits; however, this Board wants the audits. Those audits are then provided to our auditors so they have data comparisons for the funding we provide. Nancie stated the Senior Centers are to have audits every three years. She also stated that their auditors have the necessary paperwork but haven't submitted the audits to CCAS. She does have a draft from FY 21 (Oct 1-Sep 30, 2021). This Board was asked if funding can be withheld if documents are not provided. Lucile said yes, that can happen. Rita moved to adjourn at 2:05 p.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District October 9, 2023 Special Meeting Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present: Tim Ricker, Don Luhrsen, Kathy Patceg, Rita Redig and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith CCAS Board; Cheryl Schwartzkopf, new CCAS Board member; Laura Boynton, Riverside Plaza; Della Snelling and Bob McCormick, Barber Apartments, as well as several other citizens. Don moved to approve the minutes of September 13, 2023, Rita seconded, motion carried. Kathy discussed the financials. Joel had not sent out the revenue distribution, so that will be available later. Don moved to approve the financial report as submitted: CCB account, income; tax revenue (none due to true-up), interest $9,959.27; debits $132,213.60; account balance: $7,507,989.61. Approved for payment: 1296 CCAS Projects $13,727.64; 1297 CCAS Oct Allocation $125,000.00; 1298 CNM Plumbing, GHA, Heating & Shower Units $6,000.00; 1295 Douglas Housing Authority, Sentinel Lock & Door $6,722.00; 1299 PMCH, Audit $5,000.00; 1300 Skogen Cometto, Bookkeeper $592.50; Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $513,064.73 CCB CD-102 - $1,027,065.57 CCB CD - 257 - $1,018,653.00 CCB CD - 466 - $1,818,374.79 WY CLASS 01-0038 - $579,789.47 WYOSTAR - $571,520.67 Rita seconded, motion carried. The senior housing units discussed their projects and fiscal years. Riverside Plaza's projects are just getting started. Riverside Plaza 1's fiscal year is April through March; Riverside Plaza II is January through December. Glenrock Housing Authority provided a list of projects completed or currently in the works. Their fiscal year is July through June. There was no report from Douglas Housing Authority. Lucile reminded them that if they get in a financial bind on projects to submit a written request as this board has fund set aside. Or, they can also use funds from one project that cost less than anticipated to fund a different project. Bob McCormick discussed GHA's concern with not being able to pay salaries. Lucile stated that employee salaries and benefits are not allowed according to the law - it's just for projects. She also reminded them that there will be an election in Nov 2024. Lucile stated that this Board had decided to pay our true-up funds to the County in November, $4,578,708.39. Kathy has the invoice from Joel Schell, County Treasurer. Kathy stated the audit is still a work in progress as she provides information to them. Don discussed the required training and stated he had signed up for the October 24th training in Douglas. Cheryl Schwartzkopf invited everyone to the training at the Douglas Senior Center on October 24th Nancie stated the land swap with the City of Douglas has been approved. There are no other projects currently in the works. Tim asked for comments from the public. Don moved to adjourn at 10:55 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District November 13, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of October 9, 2023, Don seconded, motion carried. Lucile moved to approve the Treasurer's report: CCB account, income: tax revenue; $344,914.24; interest $10,302.29; debits: $275,844.73; account balance: $7,587,361,41. Approved for payment: #1301: CC Treasurer, Tax True-up, $4,136,566.59; # 1302 Kathy Patceg, office supplies $38.70; #1303 PMCH Audit $17,000.00; #1308 CNA Surety, bonding, $100.00; #1312 Skogen Cometto, bookkeeping services $100.00; #1305 CCAS, Douglas Fryer, $15,000.00; # 1306 CCAS Nov allocation, $125,000.00; # 1310 GHA Prairie Pella $130,072.49; #1311 GHA Doorway of Wyoming $3,294.00; #1307 DHA Sentinel Lock $1,174.50; #1303 Riverside Plaza I, Rapid Fire $41,081.00; #1304 Riverside I and II, Rapid Fire, $58,294.00. Investments: CCB CD 100 - $512,80 9.25 CCB CD-101 - $513,064.73 CCB CD-102 - $1,027,065.57 CCB CD - 257 - $1,027,767.85 CCB CD - 466 - $1,818,374.79 WY CLASS 01-0038 - $582,439.61 WYOSTAR - $573,552.29 Kathy stated she has not received a clear answer about bonding and what is covered. Douglas Housing Authority was approved for additional key work at their housing unit. Debbie Bradley, bookkeeper for Skogen Commetto, will be allowed to have a view only access to our accounts at Converse County Bank. Lucile seconded, motion carried. Don moved to approve the following as additional depositories for the funds of the Converse County Senior Citizens Service District for FY 23: Wyoming Class and WYO-STAR in addition to Converse County Bank (approved Feb 13, 2023), Rita seconded, motion carried. Cheryl Schwartzkopf, CCAS Board member, discussed the new committee that will address the election of board members. She also stated they are looking to increase the board from 5 to 7 members. Lucile will try to finalize the MOUS and have the County Attorney review. She will also look at reviewing the vendor payment policy to state the payments from this Board for the vendors will be sent back to CCAS or the senior housing units who, in turn, will mail them to the vendors. This will allow everyone to track payments. Don moved to adjourn at 11:05 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District December 11, 2023 Special Meeting Glenrock, Wyoming Vice-President Don Luhrsen called the meeting to order at 10:00 a.m. Present were Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Tim Ricker was excused. Kathy moved to approve the minutes of November 13, 2023, Rita seconded, motion carried. Rita moved to approve the Treasurer's report: CCB account, income: tax revenue; $440,072.58; interest $7,246.30; debits: $4,522,721.28; account balance: $3,511,959.01. Approved for payment: #1314: CCAS Dec Allocation $125,000; GHA: #1315 Prairie Pella $7738.16; 1316 CNM Plumbing $2021.25; # 1317 Glenrock Housing Authority $94.08; #1318 CNM Plumbing $5569.87; #1319 Integrity Electric $400.00; #1322 CNM Plumbing $918.00; Riverside Plaza #1320 Don's Mobile Carpet $4242.16; #1323 Skogen Cometto, Bookkeeping $180.00; (voided #1303 PMCH Audit $17,000: reissued #1313 PMCH audit $12,000); Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $513,064.73 CCB CD-102 - $1,027,065.57 CCB CD - 257 - $1,027,767.85 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $585,028.76 WYOSTAR - $575,578.63 Lucile asked if this board had discussed the investments in October. Everyone thought it had been discussed and there were no suggested changes because of the True-up payment of $4.5 million plus in November. Bob McCormick, Glenrock Housing Authority, discussed their request for computers, etc. After much discussion, it was decided that Lucile will check with the County Attorney and Don and HD6 Rep Tomi Strock will visit with the commissioners. Don said that Michelle Huntington and Cindy Porter are the new appointees to the CCAS Board. Kelly Sishc asked this board to consider writing articles to the newspapers to keep the public better informed. Lucile moved to adjourn at 10:45 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary

Home > General Business Meeting Dates Calendar Year 2024 Meeting Dates 2024 Meeting Dates Meetings are held alternately between the Douglas Senior Center (340 1st St. West, Douglas) and Glenrock Senior Center (615 W Deer St., Glenrock) on the 2nd Monday of each month at 10:00 a.m. unless posted otherwise. If a meeting must be canceled and rescheduled, notifications will be distributed to the press and will also be posted on our website. Converse County Senior Citizen Service District's General Business General Business: Agenda and Meetings Dates Payment Of Invoices Read More About Payment Of Invoices Minutes Minutes 2018 Read More About 2018 Minutes Minutes 2019 Read More About 2019 Minutes Minutes 2020 Read More About 2020 Minutes Minutes 2021 Read More About 2021 Minutes Minutes 2022 Read More About 2022 Minutes Minutes 2023 Read More About 2023 Minutes Minutes 2024 Read More About 2024 Minutes General Business: Minutes

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Home > Policies and Procedures > Board Policy 1050 - The Order Of Business For The Regular Meetings Board Policy 1050 The Order Of Business For The Regular Meetings of the Board of Trustees shall be: 1. Call to Order 2. Roll Call 3. Approval of the minutes of the last meeting 4. Treasurer’s Report 5. Unfinished Business 6. New Business 7. Report of Converse County Aging Services 8. Public Comments 9. Adjourn Board Policy 1050 - The Order Of Business For The Regular Meetings: About Us

Home > Policies and Procedures > Board Policy 1040 - Meetings of the Board Board Policy 1040 Meetings of the Board The Board of Trustees shall meet in regular sessions on the second Monday of each month, alternating between locations in Douglas and Glenrock. The time and place of regular meetings of the Board of Trustees may be changed with proper public notice. All regular meetings of the Board of Trustees are open to the public. Any three members of the Board constitute a quorum. An agenda shall be prepared by the President of the Board of Trustees of the District for each of the regular meetings and for special and emergency meetings if the business at hand requires it. Provision shall be made for the introduction of additional items at all regular meetings. Executive Sessions The Board may hold an Executive Session in accordance with State Statute. An executive session is limited to discussions as outlined in State Statute. The Board shall follow proper protocol in opening and closing an executive session, in only voting in a public session, and shall maintain minutes of all executive sessions. Special Meetings: Special meetings and emergency meetings may be called by the President of the Board. Written notice shall be given to members in advance unless a special meeting is arranged for in a meeting when all Board members are present. A special or emergency meeting shall consider only the business for which the meeting was called. A quorum must be present for the transaction of business at regular or special meetings. Board Meetings for Budget Preparation and Dates The maximum mill levy for the operation of the Senior District is 2 (two) mills. The Board shall meet, adopt and submit a Proposed Budget for the next fiscal to the State Department of Audit and the County Clerk no later than June 1st. The Board shall hold a public hearing to adopt the Final District Budget not later than the third Wednesday in July. The final budget shall be adopted by the Board within 3 (three) days of the public hearing. Once adopted, the Final Budget will be submitted to the State Department of Audit and County Clerk as required by law. Board Policy 1040 - Meetings of the Board: About Us

Home > Policies and Procedures > Board Policy 3030 - Public Records Board Policy 3030 Public Records The Public Records Act defines “public records” as “the original and copies of any paper, correspondence, form, book, photograph, Photostat, film, microfilm, sound recording, map drawing or other document, regardless of physical form or characteristics that have been made by the state of Wyoming and any counties, municipalities and political subdivisions thereof, or received by them in connection with the transaction of public business, except those privileged or confidential by law”. The Act does not require the District to create or compile a record which does not exist at the time of the request. The District is subject to the Wyoming Public Records Act and will fully comply with all the provisions and requirements of the Act, per W.S. 16-4-201 through 16-4-205. Per W.S. 16-4-205, any person who knowingly or intentionally violates the provisions of this act is liable for a penalty not to exceed seven hundred fifty dollars ($750.00). The penalty may be recovered in a civil action and damages shall be assessed by the court. Any action pursuant to this section shall be initiated by the attorney general or the appropriate county attorney. If the District custodian of public records is acting in good faith and in accordance with this policy and related procedure, any fine levied upon that individual will be paid by the District. The law defines the procedure for requesting public records, including when a fee may be charged related to a public records request. All public record requests shall be handled by the District’s custodian of public records. The specific name, business email address, and mailing address of this person shall be submitted to the department of administration and information. Board Policy 3030 - Public Records: About Us

Home > ByLaws > Article lV - Vacancy ARTICLE IV - VACANCY 1. All vacancies on the Board are to be filled by appointment by the Board of Trustees and shall serve until such time as a replacement may be duly elected. Article IV - Vacancy: About Us

Home > Policies and Procedures Converse County Senior Citizen Service District's Policies and Procedures This special district is governed as defined under the laws of the State of Wyoming, specifically Wyoming State Statutes 18-15-101 through 18-15-111. These laws can be found at this link: Legislature of the State of Wyoming wyoleg.gov These policies have been adopted by the Board of Trustees of the Converse County Senior Service District. They are not all inclusive and new policies and / or amendments may be put forth at any time by a trustee to further the mission or clarify operations of this District. Adopted this 13th day of September 2021. Policies and Procedures: Info Policies & Procedures Policy 1010 Responsibility for Operating the District Reference: Read More About Policy 1010 Policy 1020 Oath and Terms, Board of Trustees: Read More About Policy 1020 Policy 1025 Resignation(s) of Board of Trustees: Read More About Policy 1025 Policy 1030 Officers of the Board: Read More About Policy 1030 Policy 1040 Meetings of the Board: Read More About Policy 1040 Policy 1040 Meetings of the Board: Read More About Policy 1040 Policy 2010 Depositories and Investments: Read More About Policy 2010 Policy 3010 Travel Policy: Read More About Policy 3010 Policy 3030 Public Records: Read More About Policy 3030 Policy 4010 Code of Ethics: Read More About Policy 4010 Policy 4020 Conflict of Interest: Read More About Policy 4020 Policy 5020 Dissolution of the District: Read More About Policy 5020 Read from PDF Version Read From PDF Version Additional Policies & Procedures Payment of Invoices: Read More About Payment of Invoices Procurement Policy and Procedures: Read More About Procurement Policy and Procedures Wyoming Special District Handbook Read More About Wyoming Special District Handbook Policies and Procedures: References

Home > Policies and Procedures > Board Policy 2010 - Depositories and Investments Board Policy 2010 Depositories and Investments The Board shall annually approve for the deposit of District funds, per W.S. 9-4-817 through 9-4-831. Deposits by political subdivisions; selected institutions; security; withdrawals. (a) To the extent they are not otherwise invested, the monies collected and held by a treasurer of a political subdivision, municipality or special district within this state shall be deposited in banks which qualify as depositories for public monies as specified in W.S. 9-4-803(a). Investments shall be approved in compliance with W.S. 9-4-831. The District Treasurer or designee shall deposit all District funds as directed by the Board and provide a monthly report of deposits to the Board. Board Policy 2010 - Depositories and Investments: About Us

Home > Financials Converse County Senior Citizen Service District's Budget 2020 Budget Proposed Budget Read More About Proposed Budget 2020 Audit of Budget Audit of Budget 2020 Read More About Adopted Buget 2020 Adopted Budget 2019 Budget 2020 Budget 2021 Budget Proposed Budget Adopted Budget Read More About Adopted Buget 2021 Audit of Budget Audit of Budget 2021 Read More About Proposed Budget 2021 2021 Budget 2022 Budget Read More About Proposed Budget 2022 Read More About Adopted Buget 2022 Audit of Budget 2022 Audit of Budget Adopted Budget Proposed Budget 2022 Budget 2023 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2023 Read More About Funding Justification 2023 Read More About Proposed Budget 2023 Read More About Adopted Buget 2023 Audit of Budget 2023 2024 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2024 Read More About Funding Justification 2024 Read More About Proposed Budget 2024 Read More About Adopted Buget 2024 Coming Soon 2025 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2025 Read More About Funding Justification 2025 Read More About Proposed Budget 2025 Read More About Adopted Buget 2025 Coming Soon