Board Policy 1040

Meetings of the Board

The Board of Trustees shall meet in regular sessions on the second Monday of each month, alternating between locations in Douglas and Glenrock. The time and place of regular meetings of the Board of Trustees may be changed with proper public notice. All regular meetings of the Board of Trustees are open to the public.

Any three members of the Board constitute a quorum. An agenda shall be prepared by the President of the Board of Trustees of the District for each of the regular meetings and for special and emergency meetings if the business at hand requires it. Provision shall be made for the introduction of additional items at all regular meetings.

Executive Sessions

The Board may hold an Executive Session in accordance with State Statute. An executive session is limited to discussions as outlined in State Statute. The Board shall follow proper protocol in opening and closing an executive session, in only voting in a public session, and shall maintain minutes of all executive sessions.

Special Meetings:

Special meetings and emergency meetings may be called by the President of the Board. Written notice shall be given to members in advance unless a special meeting is arranged for in a meeting when all Board members are present. A special or emergency meeting shall consider only the business for which the meeting was called. A quorum must be present for the transaction of business at regular or special meetings.

Board Meetings for Budget Preparation and Dates

The maximum mill levy for the operation of the Senior District is 2 (two) mills. The Board shall meet, adopt and submit a Proposed Budget for the next fiscal to the State Department of Audit and the County Clerk no later than June 1st. The Board shall hold a public hearing to adopt the Final District Budget not later than the third Wednesday in July. The final budget shall be adopted by the Board within 3 (three) days of the public hearing. Once adopted, the Final Budget will be submitted to the State Department of Audit and County Clerk as required by law.

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