Converse County Senior Citizen Service District
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Converse County Senior Citizen Service District's
Minutes 2019
Converse County Senior Citizen Service District Board
Douglas Court House Basement
January 14, 2019 – 9:00 AM
Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates
The meeting was called to order at 9:00 AM.
Ron read the minutes from the last meeting. Tim made a motion to accept minutes as read. Motion seconded by Bill. All in favor motion passed.
Kathy reported that there is no treasurer report as no funding is available at this time. County Clerk Lucile Taylor advised that we talk to the Senior Citizens Board about paying for our public meeting advertisements. Matt Adelman from newspaper said they would carry the advertisement bill each month until we get funding, however, they will charge us $0.50 each month. Ron did not want the board to take the bill to the Senior Center Board. He advised he will pay the bill and get the receipt to Kathy. He will be reimbursed when funding is available. A motion was made to accept treasurer report by Bill and seconded by Tim. Motion passed.
Discussion on Bylaws: Kathy took the Platte Country Bylaws and copied what they had and changed wording from Platte County to Converse County. Some changes were made to meet Wyoming State Statute. As State Statute requires we are elected and then decide who will serve 2 years and who will serve 4 years. Under Board of Trustees, State Statute 16-4-401 through 408 will replace the current verbiage. Under Board of Trustees, Part 3, all Wyoming Law references will be changed to Wyoming State Statute. In Board of Trustees, Part 5, it was decided to omit last sentences pertaining to an ordinance. Kathy changed grammar under the secretary duties to read that the Secretary will take minutes at all meetings. Kathy advised that under Treasurer Duties it is required that the Treasurer be bonded. Kathy will need to find out how to get bonded. The Board decided to keep Article 5 as written. Tim brought up changing Article 1 part 2 to read the purpose of the District will be the preservation and protection of Senior citizen programs and approval of funding by the senior board for such projects. Ron read state statute and determined that we follow Wyoming State Statute.
Kathy emailed out Wyoming State Statute, amended Bylaws, and reminders of the meeting.
Tim made a motion to accept the Bylaws as discussed with the understanding that amendments may need to be made. Motion seconded by Bill. Discussion: Kathy thought maybe we should wait until training is available. Kathy will forward the Bylaws to the County Attorney for review. Board voted and passed motion.
Kathy advised that Wyoming State Statute requires this Board to have at least 10 meetings a year and that a date should be decided upon. After discussion, Joanne made a motion to hold the meetings on the second Monday at 10 AM in alternate locations. Motion seconded by Kathy. All in favor, motion carried.
Ron will set up meeting at the Glenrock Library and Tim will take care of setting up meetings in the Community Room at the Court House in Douglas.
Additional business: Ron suggested asking for operational funding from the County Commissioners as a loan at 2% until the Mill Levy comes through. The Board needs to determine what is needed and then go to county commissioners and ask for startup funds. Such funds are opening a checking account, advertising, purchase of recorder, computer, etc. Ron added that the Board should ask for an office for the filing system and public notices. Ron will make a list of needs and he and Tim will meet with the Commissioners for the request.
Respectfully Submitted,
Billy Canaday
Minutes read and approved 2-11-19
Converse County Senior Citizen Service District Board
Glenrock Library
February 11, 2019 – 9:00 AM
Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates
The meeting was called to order at 10:00 AM.
Bill read the minutes from the last meeting. Kathy made a motion to accept minutes as read. Motion seconded by Joanne after discussion of the name of the group. The name to be changed to Converse County Senior Citizens District Board. All in favor motion passed.
Bylaws acceptance discussion Kathy checked with Quentin and no changes where needed. Ron made motion to accept and seconded by Tim. Motion passed.
Tim talked about the County Commissions loan of $360,000 to be used for $321,000 for back taxes for Converse County Aging Services and $39,000 for startup funds only for this board. Interest rate will be 2% and payment schedule in 6 equal payments beginning January 2020 distribution and ending June 2020 until note is paid including interest. The County Commissions will deduct from loan to pay the IRS. The loan can be paid off with no penalty.
All parties must sign and will be taken back to Lucile. Motion made to accept by Kathy and seconded by Joanne. Motion passed.
Groups wanting access to the money must follow proper protocol to receive monies. What group or groups will be allowed to access this money? Are there nonprofit organization that can access this money or who? These questions will be answered with District training.
Future training will help guide board by telling what can be done with the money. Kathy will set up a time of training. Discussion of what time of day can training take place.
Tax ID, Post office box in Douglas, office space is still to be determined. We will look into where space can be used. Training will help determine where space can be available.
Kathy will get a clean copy of bylaws with space for Notary. Will wait for training to determine what to do. We will sign a copy and if a Notary is needed, we can do it again.
Bank account will be in Converse County Bank and they will do the Notary if necessary. Converse County Bank will be used with two names. Kathy and Joanne will be on the account.
When attending different board meetings there should not be any discussion about this board. The other boards need to come to our meetings to make requests. There will be a spokesperson and that will be Chairman Tim Ricker. Other boards will come to this board to have their agenda heard at meeting.
The next meeting will be March 4th Monday.
Kathy bonding should be $5000.00 and tax ID will be taken care of.
P.O. Box will be a small box for $28.00.
Motion to adjourn by Tim and Seconded by Joanne and motion carried.
Respectfully Submitted
Billy Canaday
Approved 3-4-2019
Converse County Senior Citizen Service District Board Converse
County Community Room
March 4, 2019
Members Present: Tim Ricker, Bill Canaday, Kathy Patceg and Ron Yates. Joanne Desmarais was not present.
Meeting called to order at 9:15
Reading of the Minutes: Kathy read the minutes. A motion was made to accept the minutes with the correction of the name of the Senior Center. Motion seconded, all in favor, motion passed.
Financial Report: Kathy and Tim will go over to Converse County Bank after the meeting to set up a checking account. Kathy is working on the sales tax application. Kathy visited with Joel Schell, County Treasurer and Julie Melder, Accountant. Ms. Melder currently does the audits for the Glenrock Hospital District, so she is familiar with Wyoming State Statute requirements. Kathy will invite Joel Schell to the next meeting to discuss financial issues.
New Business – Request by Senior Housing: Guests, Laurie Seipel, Stephanie Hagemann and Brad Sishc from the Riverside Plaza I and II were recognized. They questioned funding possibilities. They explained that Riverside Plaza I was built prior to the requirements of a fire sprinkler system.
Guest, Casper Smith discussed the need for a new generator for the Douglas Senior Center. Mr. Smith will get cost estimates for a new generator. Bill suggested that there should be more than one local contractor who fixes generators and it is important to also include a maintenance plan.
New Business: There was a discussion about who to go to if there is an emergency in the senior centers, such as, heating and cooling etc. It was stated that a request would go to the Commissioners until funding is available to the District Board.
There was discussion on the possibility of the District Board meeting with the Converse County Aging Board to look at a Memorandum of Understanding. Platte County developed a Memorandum of Understanding with their senior center. Kathy will email that agreement to all our Board for review. It was decided that we would have a work session with the Aging Board.
Mr. Smith was given a copy of the Platte County Memorandum of Understanding and asked to look at it for discussion.
A schedule of the meeting dates and times was handed out to the Board and copy given to Mr. Smith. This schedule will be published. Schedule dates were discussed to determine if any members had a conflict. Bill moved to accept the schedule with a change of November 11th to November 18th. Motion was seconded by Ron. Motion passed.
Kathy advised that there will be District training on Wednesday May 8th at 4:30 PM at the Glenrock Library. The Glenrock Hospital District and Glenrock Cemetery District will also attend the training. Kathy will get information to the paper.
Ron made motion to adjourn and seconded by Bill, motion passed.
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Respectfully submitted,
Bill Canaday
Converse County Senior Citizen Service District Board Converse
County Community Room
April, 2019
No meeting in April 2019.
Converse County Senior Citizen Service District Board
Douglas Court House
May 13, 2019
Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais and Ron Yates Members Absent: Kathy Patceg
Others Present: Nancie Fink, Russ Broderdorp, Bob McCormick
The meeting was called to order a 10:00 AM.
Bill read the minutes from the last meeting. Ron made a motion to accept minutes as read. Motion seconded by Joanne and all in favor passed motion.
Financial Report: Joanne went to Staples and check on 3 computers (one for Kathy, one for Bill and one for Joanne.) They will download Quick Books, Professional office, printer, virus protection and tech support. The cost will be $2,790. Up to 6 people can download the Quick Books program. All computers will have professional office. The printer is not made for printing many copies at one time. Joanne put in the budget for $3,000 so a recorder and supplies needed for printer could also be purchased.
Tim let Board members know there is now operational funds of $39,000 in the account.
Old Business: The Riverside Plaza requested moneys. Tim talked to Lucile Taylor and was told we could possibly make a loan with agreement payment. Lucile will get back to Tim. The Riverside Plaza is a government funded entity and they should pay for it. The HUD program is government funded and by law the Board is not allowed to give them money from the mill levy because of state statues. The moneys are to be used for the Senior Centers.
Ron said he was asked since they were seniors if the money could be used. There will be further discussions after talking with Lucile.
Nancie Fink has read the state statues and has not found anything that says you can go outside the two Senior Centers. Question was why don’t they go through the County Commissioners for funding.
Bob McCormick advised that he believes this funding is for Senior Centers and not Senior Housing and that this is going to be voted on again in 2021 and was originally voted on for Senior Centers only.
By-laws have already been adopted from Wheatland’s By-Laws.
The bank account signatures will be Tim, Joanne and Kathy with only two signatures needed when writing a check. Members signed bank papers authorizing information for the bank.
Training Review needed to be more informative of situation for the District and general. For some it was good information for some and others had already had it. The board would like more information that we need for our situation.
New Business: Tim and Kathy met with Joel Schell and Dixie Huxtable about operational aspects of where and range of uses of money. Tim will try to schedule training with Joel to discuss range of uses. Joel thought remolding was ok but did not know about new structures. Nancie Fink thought that there could be changes and repairs but not new construction.
Discussion on parking lots: The city owns the land only and the centers must take care of what is on the land. There has been some work started to see what it will take to repair parking lot. The senior board will get information and summit to the District Board. When can the construction start? Board needs more information.
Tim stated that our By-Laws say Converse County Senior Service District and Service needs to be changed to Special District. By-Laws will be amended to Special.
The deadline for budget is June 1st. Sometime in June there needs to be a public meeting on the proposed Budget. Board needs to adopt the budget within three days of public meeting. There also needs to be a meeting before 3rd week of July for the budget.
Bill and Nancie will meet to discuss the budget for the Senior Centers before June 1st deadline, so that the budget for the Senior Centers would be ready for next meeting.
Ron made a motion to accept budget and seconded by Joanne and all voted in favor.
W-9 tax form was given to the County. There is a tax ID# and will have it for next meeting.
Joanne made motion to adjourn and seconded by Ron and meeting was adjoined.
Respectfully Submitted
Billy Canaday
Minutes approved 6-10-2019
Converse County Senior Citizen Service District Board
Glenrock Library Community Room
June 11, 2019
Members Present: Tim Ricker, Joanne Desmarais, Ron Yates and Kathy Patceg Members Absent: Bill Canaday
Others Present: Pat Yates
The meeting was called to order a 10:25 AM.
Kathy read the minutes from the last meeting. Joanne advised that Professional Office is not available with 6 downloads as stated in the minutes. Kathy will fix the minutes. A motion was made and approved to accept the minutes with the changes.
FINANCIAL REPORT
Joanne picked up the computers and printers from Staples. The final cost was $3,172.17 and $269.93 for the protection plan. Kathy will pay other bills as needed. Kathy gave Tim a form to fill out to get approval for our online banking. A motion was made by Joanne to accept the financial report. Motion seconded by Kathy, all in favor, motion passed.
Kathy will check into depreciation of computers and printers.
After discussion, Joanne made a motion to purchase two more Professional Office programs for Tim and Ron so everyone has the latest versions. Motion seconded by Ron. All in favor, motion carried. Joanne will purchase the programs. Tim advised that his son, Woody, could maybe do some training on Professional Office.
Kathy is still working with the State on acceptance of the proposed budget.
OLD BUSINESS
Ron asked about the Riverside Plaza request. After discussion, that request will be reviewed later to the legality of giving money to other senior facilities. A motion was made and seconded to accept old business. All in favor, motion passed.
NEW BUSINESS
A discussion was held to look into adding more money for legal advice. Attorney Mike Alexander was suggested.
Meeting adjourned 11:20
Respectfully submitted, Kathy Patceg
Next meeting – July 8th at the County Community Room
Approved 7-8-2019
Converse County Senior Citizen Service District Board
Converse County Court House
July 8, 2019
Members Present: Tim Ricker, Joanne Desmarais, Ron Yates, Kathy Patceg, and Bill Canaday
Others Present: Nancy Fink and Casper Smith
Meeting called to order at 10:00
Minutes read by Bill: A motion was made and seconded to accept the minutes. Motion Passed.
Joel Schell, County Treasurer, presented a training session for the Board.
Financial Report: Kathy passed around a summary of the details of what the bank checking account will show. There was a problem with the amount of one of the checks. It should have been 17cents not 12. Tim will go to bank and have the change made. Bank will not charge fees. A check was presented for reimbursement to Bill and Ron for ink and paper supplies. Vouchers will be used for future payments. A motion was made and seconded to pay bills. All in favor, motion passed. A Motion was made by Ron to accept the final bank report and Seconded by Joanne, motion passed.
Old Business: During the previous meeting, Tim mentioned that maybe his son, Woody could offer some computer training. Tim will see if his son would do some training.
A motion was made and seconded for Kathy to contact Frank Peasley to see if he can serve as our Board’s legal counsel, as he has helped the Landfill District. All in favor, motion passed.
Memorandum of Understand (MOU) was tabled until we get legal advice. Kathy brought up the point that the senior board and our District board need to agree on it. It was suggested that we meet with their board to talk about it on July 18th. After the boards meet, the MOU will be sent for legal review. A motion was made and seconded to pay for legal advice to read Memorandum. Motion passed.
Proposed Budget: Kathy was advised to have our budget dates coincide with centers. Nancie said that due to federal grants it might not be feasible. After discussion the following was decided:
Kathy will change the $500,000 from the senior budget to the District budget
Travel and training will be increased
Auditing and bookkeeping will be increased
Legal notices will be increased
Bonding will be increased
A motion was made by Joanne and seconded by Ron to make the changes discussed and resubmit the budget to the State and County. A motion was made to accept budget as changed. The motion passed.
New Business: A motion was made by Ron and seconded by Bill to see if Brandy Popp would help with bookkeeping and pay her as shown in the budget. Motion passed. Kathy will contact Brandy Popp.
The Board reiterated the importance of the public knowing how the District funding is helping the Centers. Maybe through a newsletter or other means. It was suggested that maybe the District can pay for postage, etc.
A motion was made to adjourn by Ron and seconded by Joanne. Motion passed.
Meeting adjourned at 11:27 am.
Respectfully submitted, Bill Canaday
Approved August 12, 2019
Converse County Senior Citizen Service District Board
Glenrock Senior Center
August 12, 2019
Members present: Tim Ricker, Joanne Desmarais, Bill Canaday and Kathy Patceg
Members Absent: Ron Yates
The meeting was called to order at 10:15 AM.
Bill read the regular and public hearing budget meeting minutes. A motion was made and seconded to accept the minutes. All in favor, motion passed.
Nancy clarified what the funds that were paid to the IRS were for. She explained that it is still unknown what the interest and penalties will amount to. The funds that were paid to IRS came out of the money that was loaned to the District Board. Joel Shell provided an amortization schedule with interest for the District to pay back the funds. It was suggested to pay back the loan to stop the interest that would occur. Motion was made that when funds are available, we will pay off the loan to stop further interest from accruing. Motion passed.
FINANCIAL REPORT
There is still $34,564.38 in checking account. Kathy submitted the following checks for approval, $56.00 for the Post Office Box and $98.00 for the Douglas Budget for the advertising of the Public Hearing. Kathy gave members an amended budget that was approved by the state. Motion was made and seconded to approve Financial Report. Motion passed.
OLD BUSINESS
There is not enough information on the findings for funding the senior center parking lots. Nancie is looking into what the Daniels Fund can do with expenses. Kathy explained that all the Budget information has been submitted to the State and Commissioners. The money will come in with the property taxes. The Senior Center will go through the District Board for money and not the County Commissioners.
Nancie had a meeting with the Daniel’s Fund and received $43,000 to do heating and cooling which is a part of what is needed. There was a 90-day extension and project should be completed in the spring.
NEW BUSINESS
Kathy and Joanne will meet with Brandy Popp about financial report/bookkeeping and whatever is needed for an audit. Brandy will do her work from her home.
Quentin Richardson, County Attorney and Matt Adelman, Editor of the newspaper will come to the next meeting to talk about what should be public information. The meeting will also allow the District and Senior Center to express their feeling about what has happened through the newspaper.
Motion made to Adjourn meeting at 11:24 and passed.
Respectfully submitted, Bill Canaday
Next meeting-September 9th at the County Community Room
Minutes approved – September 9th
Converse County Senior Citizen Service District Board
Converse County Court House
Sept 9, 2019
Members present: Tim Ricker, Joanne Desmarais, Ron Yates and Bill Canaday
Members absent: Kathy Patceg
Others Present: Nancie Fink, Casper Smith, Matt Adelman, Douglas Budget Editor and Lucile Taylor, Converse County Clerk.
The meeting was called to order by Tim at 10:00 AM.
Minutes of last meeting were read by Bill and approved with a spelling error corrected.
FINANCIAL REPORT: Read by Joanne
Four checks to Bill Canaday, $40.92, Ron Yates, $27.50, US post office $56.00, 5 cents from checkbook, for a total of transactions of $127.27. Motion was made and seconded with all in favor.
OLD BUSINESS:
Nancy reported:
The $43,000 from Daniel’s fund was from last year for heating and cooling and was extended to March 31st due to what center has been through in the last year.
Lazer Construction out of Glenrock will investigate the parking lot repair/replacement.
Nancie reported that the bid of $88,000 for heating and cooling could still be done in Glenrock and contractor is starting to get things ready for the project. Casper said the senior board has approved the project already. The senior board will request money for project.
Ron brought up the Memorandum of Understanding. It needs to be approved after Frank Peasley has gone over it. The MOU is the same as Wheatland with names changed. Tim will see Frank Peasley and hear what he has to say.
NEW BUSINESS:
Public Information Presentation by Lucile and Matt.
Lucile passed out state statute. Special Districts must post to the designated public record person, Holly Richardson for the county. There is a need for a website to post minutes and Go Daddy was recommended. Special Districts need to be accountable and a website will help do that. Just get records out in a timely fashion. Nancie will help Joanne develop a website. A motion was made and seconded to allow Joanne to pay any money needed to develop a website. Motion passed. Tim will be the one that will distribute all requests. Bill will email all minutes to Tim, so he has the information. Lucile advised the Board that all the District information has to be public.
Matt said that if there are 3 or more Board members in same room and same table no business can be discussed. If you have a special meeting the board can only talk about the topic(s) for that meeting, posted, no vote, and must have minutes. Do not discuss business when together. Public notices (legal notice in paper) must be published and do not move the location or change time unless there are special conditions.
Tim discussed the newspaper editorial published in the Budget. Tim did not have access to information so could not share the information. Tim explained that the board thought because the budget was not final that information could not be given out.
Nancie suggested that both groups go to each other’s meetings to understand what is going on between boards.
The next meeting October 14th at Glenrock library and there will be a discussion about the Memorandum of Understanding
A motion was made and seconded to adjourn at 11:20. Motion passed.
Respectfully submitted, Bill Canaday
Next meeting October 14th at Glenrock Library Community Room at 10:00.
Approved October 14, 2019
Converse County Senior Citizen Service District Board
Glenrock Library
October 14, 2019
Members present: Tim Ricker, Joanne Desmarais, Ron Yates, Bill Canaday and Kathy Patceg and Ron Yates
Others Present: Nancie Fink and Debbie Cathcart
Meeting called to order at 10:00 by Tim.
Minutes of last meeting were read by Bill and approved by all with the correction of a couple spelling errors.
FINANCIAL REPORT:
Kathy passed out a reconciliation detail from last month ending in September and have received information of mill levy money from Joel Schell. Kathy also passed out the amortization schedule for the District loan. There was some discussion and the Chairman advised it would be talked about under new business. A motion made and seconded to accept the financial report. Motion passed by all.
NANCIE’S REPORT
Nancie passed around the approved budget that her and Bill worked on and a copy of the senior center “wants”. The senior center board decided the order of those wants. The top six items on the list are what is needed to be done now. A motion was made and seconded to give money for operation-emergency funds to the management board for $40,000 to start the first 6 items of the wants list. Motion passed.
Nancie passed out a draft of a Center newsletter. It should be out in the mail by the 1st of November. She added as much information as possible. The newsletters will be mailed to every resident of Converse County. Nancie advised the Center needs printers for the newsletter. She also advised that she would like to hire another person that would handle the newsletters, activities and communication. That person can be from either Glenrock or Douglas but needs to travel to both places.
NEW BUSINESS:
Discussion was held about the monthly payments to the Center. Tim reported that funds should increase in November and December and the District will begin the monthly payments in January to the Center as agreed upon.
Website:
Joanne reported that she and Nancie have been working on a website for the District. She needs a small write up for each Board member. Joanne stated the website will have a page for each month with all the information. She presented a bill for the domain name and Go Daddy to set up the website. A motion was made and seconded to reimburse Joanne $230.18 for her expenses. All in favor, motion passed.
Memorandum of Understanding (MOU) and Investment Policy:
Tim talked to Leonard Holler about helping with the MOU and investment policies, he will meet with Tim and maybe Kathy in a few weeks. Motion was made by Kathy and seconded by Ron to use money if necessary, to meet with Mr. Holler to discuss the MOU and investment policy. Motion passed.
OPEN DISCUSSION:
The State Statute requires that Districts must have a Public Records Person. Bill made a motion that the treasurer will be our Public Records Person with the Chairman overseeing the information. Kathy will send a letter in to the State appointing Kathy. Motion seconded by Joanne. All in favor, motion passed.
Motion was made and seconded to adjourn at 11:10 and passed by all.
Respectfully submitted, Bill Canaday
Next meeting November 18, 2019, 10:00 at the County Courthouse. (Meeting changed to third Monday due to Veteran’s Day.)
Approved 11-18-2019
Converse County Senior Citizen Service District Board
Douglas Court House
November 18, 2019
Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates
Others Present: Nancie Fink, Sam Evans, Brian Shepard
The meeting was called to order by Tim at 10:00 AM.
Minutes of the last meeting were read by Bill and approved by all.
FINANCIAL REPORT: Kathy passed out bank statements showing a check written to Joanne ($230.18) and Converse Aging Service ($40,000) for last month. A motion was made by Ron to accept the financial report and seconded by Bill and passed by all.
OLD BUSINESS: Nancie explained that the first $40,000 was being used to start the top projects need at centers. She passed out a sheet on how money was used. Also, a distinction between county and city funding will be called district funding in the future but will still get county funding for November and December. The district will pick up in January and those funds will be different from county and city. Nancie stated that there is not much of a cushion at the end of the month, but enough to make payroll in two weeks. Newsletter is being worked on with 2 pages front and back. Using one part for people to respond with their address when they want to receive letters in the future. Nancie discussed table and chairs for each center with some equipment going to centers that need it. Nancie explained how money was being used in Douglas at this time. Parking lot tabled until spring. Nancie will get permission to have contractors come in and get numbers for work needed. Contractors need to be responsible for any sub contractors and permits need for projects.
MOU: Tim talked to Leonard Holler about investments and Kathy will talk with Joel Schell, County Treasurer about the investment plan.
NEW BUSINESS:
Ron made a motion for a continuation for the wants list to supply $50,000 each month with approval each month and an invoice included monthly for other needs by District Board and motion seconded by Bill and passed by all.
Kathy recommended we purchase an electronic sign that will inform the public how their money is being used from the mill levy money.
Motion was made by Ron to pay for training for other members to go to Casper and seconded by Kathy and passed by all.
There was a discussion to pay for training for Nancie and others as needed. Motion made to pay Julie Melder CPA $100 seconded and passed by all. A motion was made to adjourn and seconded at 11:00 and passed by all.
Respectfully submitted, Bill Canaday
Next meeting on December 9, 2019, at 10:00 at the Glenrock library meeting room.
Approved 12-9-2019
Converse County Senior Citizen Service District Board
Glenrock Library
December 9, 2019
Members Present: Bill Canaday, Kathy Patceg, and Ron Yates Members Absent: Tim Ricker, Joanne Desmarais
Others Present: Nancie Fink, Leslee Elliott
The meeting was called to order by Ron Yates at 10:12.
The minutes of the last meeting were read by Bill with changes adding Sam Evans and Brian Shepard in attendance. A motion made to accept minutes and approved by all.
FINANCIAL REPORT: Kathy passed out bank statements showing a deposit from Property Tax Levy of $111,406.71 and $391,173.18 and checks to Julie Melder, CPA ($100.00) and Converse County Aging ($50,000.00) Kathy will talk to Joel about how the money will come in. Motion made to accept Financial Report and approved by all present.
NANCIE FINK REPORT: Nancie passed out a spreadsheet showing how the money is being spent and what was approved by the Board with Xmas bonus, 12.5% in raises, salad bar, ice maker, and first payment for heating/plumb. If possible, Nancie will attend the Legislative meeting in Cheyenne. There is a need to have personnel in attendance. Nancie advised that there is a need for 2 (Hot Shot food service) vehicles. They must be a 4-wheel drive. She estimated each at about $46,000, one for Glenrock and one for Douglas. Nancie will get bid information for the next meeting. Some of the projects have been started with the tax levy money. There will be an invoice presented for the work or supplies done or purchased.
A motion was made to provide money to replace the two Hot Shot food service vehicles by Bill seconded by Ron and passed by all present.
OLD BUSINESS: Nancie’s report also covered this
NEW BUSINESS: There is a need to have others that will be signers on checks.
A motion was made by Bill and seconded by Ron to have all members of the District be a signer on checks and passed by all present.
Nancie’s report will be added to the agenda after the Financial Report in future meetings.
Kathy passed out the schedule for the 2020 meetings. Meetings for next year will be 10:00 on the 2nd Monday of each month, one-month Glenrock and next month Douglas. Kathy will send the schedule to the newspaper for publication.
Ron got the key to the Glenrock library building and will be responsible for the year.
Kathy shared a copy of an investment policy received by Joel Schell. A motion was made by Bill and seconded by Kathy to use the investment policy that Joel recommended and passed by all present. Kathy will fill in the policy with information for the District.
Kathy brought up that members should go to District training on January 15th at 11:00 in the Ag Resource Learning Center in Casper to help with district training. The training will help district members understand their responsibilities.
Discussion: Kathy wants to inform the public of what is going on with the mill levy money. Examples of signs on new Hot Shot vehicles, photos, and posts on the website and Facebook page.
A motion was made to adjourn and seconded at 11:00 and passed by all present.
Respectfully submitted, Bill Canaday
Next meeting on January 13, 2020 at Converse County Courthouse at 107 North 5th Douglas, Wy.
Approved January 14, 2019